CITY COUNCIL AGENDA ITEM
Memo Date: January 08, 2024
Agenda Date: January 23, 2024
Prepared By: Brian Dale, Purchasing Manager
Through: Rebecca Bowman, MBA, CGFO, CGFO, Finance Director
Requested Action:
title
Report to Council of the Local Preference Award Listing for FY23.
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BACKGROUND:
On January 8, 2023 City Council approved an ordinance to include local preference when awarding bids. Local preference is to be used when the lowest bidder is not located within Brevard County and when the second bidder is both located in Brevard county and submits a bid price that is within 5% of the lowest bid. In this situation the local vendor would be given the opportunity to match the lowest bid price in order to be awarded the work.
During FY23, the Purchasing Division published a total of 12 competitive solicitations of which 22 awards were made. Bids were evaluated based upon completeness of bid package, responsiveness of bidder, lowest most responsible pricing, deliverable and past performance. Of the 22 awards, there were three (3) agreements with local vendors, however local preference credit was not a factor used in any award determinations.
Based on the results of bid evaluations and utilizing a 5% local vendor preference, there were no bids where a local vendor submitted a bid within 5% of the lowest bidder which would have allowed the local vendor to match the lowest bid. There was one (1) bid where the second bidder was within 5%: however, the bidder was not eligible for local preference.
The attached summary of local vendor awards is provided for reference.
Local vendor preference will continue to be utilized per the Finance Operations Manual Sec. 2-4 for competitively sealed bid solicitations by use of Vendor Link, Public Ad - Florida Today and the City's website.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted N/A
If not budgeted, is amendment/transfer attached? N/A
PREVIOUS ACTION:
City Council approved Or...
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