City of Cocoa - File #: 24-154

• File #: 24-154
• Version: 1
• Type: Contract
• Status: Agenda Ready
• File created: 3/19/2024
• In control: City Council
• On agenda: 3/26/2024
• Title: ***Confidential per FS 119.0725*** Authorize City Manager to execute purchase orders up to the budgeted amount to Samsara Inc, for Cloud Based Vehicle GPS location service for City of Cocoa vehicles and equipment and Authorize City Manager to execute any Change Orders that may be need for additional vehicle gateways up to the budgeted amounts.

CITY COUNCIL AGENDA ITEM

Memo Date: March 15, 2024
Agenda Date: March 26, 2024
Prepared By: Tony Jones, Fleet Manager
Through: Abigail Morgan, P.E., Public Works Director / City Engineer
Requested Action:
title
***Confidential per FS 119.0725***
Authorize City Manager to execute purchase orders up to the budgeted amount to Samsara Inc, for Cloud Based Vehicle GPS location service for City of Cocoa vehicles and equipment and Authorize City Manager to execute any Change Orders that may be need for additional vehicle gateways up to the budgeted amounts.
End

body
BACKGROUND:

For the last seven years, the City of Cocoa has been using a web-based vehicle Global Positioning System (GPS) for fleet tracking of City of Cocoa vehicle & equipment and vehicle telemetric, from Samsara Networks Inc. utilizing multiyear cooperative Sourcewell Contract 020221-SA. GASB96As the total amount exceeds the City Manager's approval authority, staff is requesting approval for the City Manager to approve purchase orders for the City-wide Samsara units for FY 2024 and any change orders up to the budgeted amounts.

STRATEGIC PLAN CONNECTION:

Full Management and Accountability of City Assets

BUDGETARY IMPACT:

Budgeted Yes
If not budgeted, is amendment/transfer attached? N/A


DEPT#
DEPARTMENT NAME
CHARGE ACCOUNT
VG Units
Monthly
Annual
|1010|1203
INFORMATION TECHNOLOGY
001-1203-516.56-15|10
10|$23
$276
|10
10|1600
GENERAL FUND OPERATION
001-1600-513.56-15|1010|$69
$828
|1010|2100
COCOA POLICE ADMIN.
001-2100-521.56-15
63
$1,449
$17,388
|1010|2132
CODE ENFORCEMENT
001-2132-524.56-15|1010|$92
$1,104
|1010|2201
FIRE OPERATIONS
001-2201-522.56-15|1010|$161
$1,932
|1010|3200
COMMUNITY SERVICES
001-3200-515.56-15|10
10|$23
$276
|1010|3510
PUBLIC WORKS STREETS
001-3510-541.56-15
12
$276
$3,312
|10 10|3520
PUBLIC WORKS GROUNDS
001-3520-572.56-15
13
$299
$3,588

10
3540
FLEET MAINTENANCE
001-3540-519.56-15|1010|$69
$828

11
3560
FACILITIES MAINT...