CITY COUNCIL AGENDA ITEM
Memo Date: September 10, 2024
Agenda Date: September 17, 2024
Prepared By: Frank Mirabito, Streets & Stormwater Manager
Through: Abigail Morgan, P.E. Public Works Director / City Engineer
Requested Action:
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Approve Resolution Amending the FY2024 Budget, BAF #24-131 IFT (1&2), to increase Project Contingency funding in the amount of $420,000 for the Fiske Boulevard and Broadmoor Acres Drainage Improvement Project. Approve Project Construction Contingency Resolution adding $420,000 to the existing contingency amount of $1,985,102 for a new total of $2,405,102. Authorize the City Manager to approve and issue construction change orders not to exceed $2,405,102 related to the project. The new construction contingency amount supersedes Agenda's 23-458 approved by Council on 3/22/22 and 24-223 approved by Council on 5/14/24.
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BACKGROUND:
The City was awarded a FEMA Mitigation grant for the Fiske & Broadmoor Acres Drainage Improvements project on agenda #21-387/BAF #21-078A. After the project was bid out, there was inadequate funding. Staff requested additional funding from the grantor and was awarded an increase in the funding. At the Council meeting on August 8, 2023, Council approved an increase in funding from FEMA and corresponding budget for this project. (Agenda 23-469/BAF23-101-IFT). BAF # 23-101-IFT reallocated the original anticipated budgetary amounts to align with the FEMA approved funding and the City's match for the grant to equal the bid amount.
On October 10, 2023 Council awarded Bid # B 22-15R-COC to the lowest responsive bidder Cathcart Construction Company for the Fiske Blvd and Broadmoor Acres Drainage Improvements in the amount of $5,471,015 with a project contingency of $547,102.
On January 22, 2024 Construction began with stormwater pipe installation along W. Highland Drive. Due to the age of the infrastructure in the neighborhood, several change orders have been issued for various util...
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