CITY COUNCIL AGENDA ITEM
Memo Date: October 23, 2024
Agenda Date: November 12, 2024
Prepared By: Rose Hochreiter, Administrative Assistant, WRF
Through: John S. Walsh, P.E. Utilities Director
Requested Action:
title
To approve participation in a Cooperative Purchase Agreement with H&H Liquid Sludge Disposal Inc., Branford, Florida, and Approve a Multi-year Contract from FY2025 through FY2027 with two (2) one year extension options; To Authorize the City Manager to Execute the Contract to provide certain services with respect to biosolids transportation and disposal utilizing the City of Holly Hill’s Contract RFP# 24-WW-01: Sludge Removal, Hauling and Disposal Services effective through June 27, 2027; To authorize the City Manager to approve annual renewals and associated Purchase Orders.
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BACKGROUND:
The Jerry Sellers WRF produces between 300 and 400 tons of biosolids annually. Biosolids must be hauled by a hauling/disposal contractor to an approved Florida Department of Environmental Protection (FDEP) disposal site. The contractor, H&H Sludge, provides the site, maintains an agreement with the site owner, and keeps records of disposal activities. H&H typically uses Cocoa’s biosolids as an organic fertilizer to ranch land.
Staff is requesting approval to replicate the current Holly Hill Contract effective date from the city of Holly Hill signature through June 27, 2027 with renewal options of two (2) one-year extensions. Staff is also requesting authorization for the City Manager to approve any subsequent annual renewals.
Staff recommends approval of this Piggyback purchase agreement with H&H Liquid Sludge Disposal Inc.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted Yes
Amount Requested $125,000 - FY25
$125,000 - FY26 (pending approval of the FY26 budget
$125,000 - FY27 (pending approval of the FY27 budget
Account Number 421-4120-536.34-00
Account Name Contract Services
Source of Funds: Operating Funds
PREVIOUS ACTION:
N/A
RECOMMENDED MOTION:
Recommendation
To approve participation in a Cooperative Purchase Agreement with H&H Liquid Sludge Disposal Inc., Branford, Florida, and Approve a Multi-year Contract from FY2025 through FY2027 with two (2) one year extension options; To Authorize the City Manager to Execute the Contract to provide certain services with respect to biosolids transportation and disposal utilizing the City of Holly Hill’s Contract RFP# 24-WW-01: Sludge Removal, Hauling and Disposal Services effective through June 27, 2027; To authorize the City Manager to approve annual renewals and associated Purchase Orders.