CITY COUNCIL AGENDA ITEM
Memo Date: January 8, 2024
Agenda Date: January 23, 2024
Prepared By: John Perrin, P.E., Senior Engineer
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
title
To Authorize the City Manager to Execute the Agreement and Forms, Including Contract Modifications, for the Department of Environmental Protection’s Indian River Lagoon Water Quality Improvement Grant Program for a Portion of the Sellers Water Reclamation Facility Advanced Treatment Improvement Project (Internal Recycle Pump Replacement and the Supplemental Carbon) at the Jerry Sellers Water Reclamation Facility.
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BACKGROUND:
The Advanced Waste Treatment (AWT) requirements per Florida Statute 403.806 mandate stricter limitations on wastewater effluent by July 1, 2025. The result of the statute effectively requires upgrades to the Internal Recycle Pump (IRP) system and the installation of a Supplemental Carbon System at the Jerry Sellers Water Reclamation Facility (Sellers WRF) to be in place and fully operational several months prior to the AWT deadline, allowing time for testing and tuning of the system during wet and dry seasons, in order to meet compliance requirements. The work generally consists of the replacement of the internal recycle pumps, motors, piping, and related appurtenances, as well as the installation of a supplemental carbon supply storage-and-feed system.
On September 12, 2023, a grant consideration application was submitted for the Indian River Lagoon Water Quality Improvements Grant Proposal to the Florida Department of Environmental Protection (FDEP). On December 18, 2023, the City was notified of FDEP’s intent to move forward with award of the Grant to the City in an amount up to $3,626,600, contingent upon actual construction costs incurred.
The first phase of the construction of the IRP project, primarily consisting of the purchase of long lead items by Wharton-Smith, Inc. (WSI), was previously approved by City Council on September 26, 2023. City Council approval is being requested on January 23, 2024 (Agenda #23-649) for WSI to perform the second and final phase of the construction of the IRP and supplemental carbon installation projects, which is not contingent on the grant award, and consists of the installation of the long lead items procured in the first phase. The component portions of the project which contribute directly to reduction in phosphorus and nitrogen are eligible for reimbursement and are estimated at $3,626,600.
Staff requests permission from City Council to authorize the City Manager to execute all agreements, forms, amendments and contractual documentation, including contract modifications, required to officially apply for and accept the Grant funds up to the award amount. The budget for the grant revenue is currently not in place. A future agenda item will be created to recognize the grant revenue up to the contract amount once the contract is received from FDEP.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted N/A
If not budgeted, is amendment/transfer attached? N/A
PREVIOUS ACTION:
On September 13, 2022, City Council approved Task Order 2023-27 with Carollo for Engineering Design Services for the Internal Recycle Pump Replacement Project, and Bidding and Procurement Assistance for the IRP Replacement Project, the Influent Pump Station Rehabilitation Project, and the Transfer Pump Station Rehabilitation Project at the Sellers WRF.
On April 25, 2023, City Council approved the scope of services and Task Order 2023-03 with WSI for Construction Manager at Risk (CMAR) Services for the Internal Recycle Pump, Influent Pump Station, and Transfer Pump Station Replacement and Rehabilitation Project at Sellers WRF.
On September 26, 2023, City Council approved the Guaranteed Maximum Price (GMP) Proposal #1 from (WSI) for the limited construction phase services for the Internal Recycle Pump, Influent Pump Station, and Transfer Pump Station Replacement and Rehabilitation Project (WS22IR) at Sellers WRF.
RECOMMENDED MOTION:
Recommendation
To Authorize the City Manager to Execute the Agreement and Forms, Including Contract Modifications, for the Department of Environmental Protection’s Indian River Lagoon Water Quality Improvement Grant Program for a Portion of the Sellers Water Reclamation Facility Advanced Treatment Improvement Project (Internal Recycle Pump Replacement and the Supplemental Carbon) at the Jerry Sellers Water Reclamation Facility.