CITY COUNCIL AGENDA ITEM
Memo Date: August 14, 2014
Agenda Date: September 28, 2021
Prepared By: Tony Jones, Fleet Manager
Through: Bryant Smith III, P.E., CFM Public Works Director / City Engineer
Requested Action:
title
Approve and authorize the City Manager to execute a Changer Order to the Space Coast Auto Supply Purchase Order #77828 for the NAPA IBS Operational Services and Inventory Management Solutions.
End
body
BACKGROUND:
The City of Cocoa Fleet Management Division utilizes NAPA Integrated Business Solutions (IBS) for vehicle and equipment parts acquisitions as well as Operational Services and Inventory Management Solutions (O&M). A blanket Purchase Order (77828) was issued for the O&M expenses for FY-2021. There have been several unforeseen major repairs to vehicles and equipment throughout the fiscal year, putting more demand through this O&M service. These unforeseen repairs, coupled with the continued price increases on parts have significantly increased the average monthly spending related to parts and O&M. An additional $11,476 is needed to cover expenditures for the reminder of FY-2021. A budget transfer that is within the City Manager’s approval authority will be done to provide adequate funding in the Fleet 001-3540-519.34-00 Contractual Services account in this same amount.
|
|
|
Expenses |
Management Fee |
|
|
PO Amount |
$69,000 |
$48,000 |
|
|
Remaining |
$2,455 |
-$2,030 |
|
|
Projected |
$72,594 |
$54,579 |
|
|
Average |
$6,050 |
$4,548 |
|
|
|
|
|
|
|
|
|
|
|
Cal Year |
Month |
Expenses |
Management Fee |
|
2020 |
Oct |
$7,336 |
$4,328 |
|
2020 |
Nov |
$5,630 |
$4,240 |
|
2020 |
Dec |
$5,451 |
$3,512 |
|
2021 |
Jan |
$5,736 |
$3,186 |
|
2021 |
Feb |
$5,920 |
$5,076 |
|
2021 |
Mar |
$5,833 |
$6,282 |
|
2021 |
Apr |
$5,988 |
$5,578 |
|
2021 |
May |
$7,379 |
$4,506 |
|
2021 |
Jun |
$5,686 |
$4,452 |
|
2021 |
Jul |
$5,707 |
$4,628 |
|
2021 |
Aug |
$5,878 |
$4,243 |
|
2021 |
Sep |
|
|
STRATEGIC PLAN CONNECTION:
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? Choose an item.
If a P.O. Change Order is involved please complete the following:
Change Order Amount $11,476_
Original Purchase Order _77828
Original P.O. Amount _$117,000
For this Agenda Item note Prior Change Order Information:
Total number of change orders to date 0_
Total amount in change orders to date _$0
PREVIOUS ACTION:
City Council previously approved this purchase order at the February 23, 2021 City Council Meeting.
RECOMMENDED MOTION:
Recommendation
Approve and authorize the City Manager to execute a Changer Order to the Space Coast Auto Supply Purchase Order #77828 for the NAPA IBS Operational Services, and Inventory Management Solutions.