CITY COUNCIL AGENDA ITEM
Memo Date: February 3, 2021
Agenda Date: February 23, 2021
Prepared By: Tony Jones, Fleet Manager
Through: Bryant Smith III P. E., Public Works Director / City Engineer
Requested Action:
title
Approve to piggyback the General Services Administration (GSA) Contract #GS-35F-327GA for Cloud Base Vehicle GPS location service with Samsara Networks Inc. for the contract period of March 28, 2017 through March 27, 2022. Authorize the City Manager to execute the standard piggyback form and a Multi-Year Users License Agreement with Samsara Networks Inc.
End
body
BACKGROUND:
For the last three years, the City of Cocoa has been using a web-based vehicle Global Positioning System (GPS) fleet tracking software from Samsara Networks Inc. The City has 229 units deployed across 16 Department / Divisions. This software provides live vehicle and equipment tracking, vehicle telemetric and powertrain data, and GPS locations. These modules directly interface with the vehicle powertrain control module or PCM with internal cellular Wi-Fi, Bluetooth and GPS4 technology. This allows Cocoa Fleet to get real-time vehicle system monitoring, engine diagnostic, powertrain system failure alerting, live fault code alerting and pre-trouble codes before the driver is alerted by the check engine light. The in-vehicle unit allows the vehicle to integrate the following: e-logs, drive sensors, and dash cams. The software provides automatic and manual reports of vehicle health, fuel consumption, idle time, driver safety, and over 100 other reports. The addition of the software has provided an enhanced management tool for accountability and has become a component of daily operations for many department/divisions.
The current user agreement expired on December 30, 2020. Samara changed their business platform and there is no charge for the upgraded hardware. There is a charge of $23 per month per vehicle gateway to give all users access to the cloud-based application. The cost of the FY22 service will be included in the budget to be presented to Council for adoption. Staff is recommending continuing with the Samsara Platform and additional VG units as needed.
STRATEGIC PLAN CONNECTION:
Full Management and accountability of City Assets
BUDGETARY IMPACT:
Budgeted Yes
Crosses multiple years. FY21 is budgeted and the Budget for FY22- through March of 2022, which will be included with the adoption of the FY22 Budget.
|
DEPT# |
DEPARTMENT NAME |
CHARGE ACCOUNT |
VG33 - 34 |
MONTHLY |
ANNUAL - 10 MONTHS |
|
1600 |
GENERAL FUND OPERATION |
001-1600-513.56-15 |
1 |
$23.00 |
$230.00 |
|
1103 |
INFORMATION TECHNOLOGY |
001-1103-516.56-15 |
2 |
$46.00 |
$460.00 |
|
2100 |
COCOA POLICE ADMIN. |
001-2100-521.56-15 |
58 |
$1,334.00 |
$13,340.00 |
|
2132 |
CODE ENFORCEMENT |
001-2132-524.56-15 |
4 |
$92.00 |
$920.00 |
|
2200 |
FIRE ADMIN. |
001-2200-522.56-15 |
0 |
$0.00 |
$0.00 |
|
2201 |
FIRE OPERATIONS |
001-2201-522.56-15 |
7 |
$161.00 |
$1,610.00 |
|
3200 |
COMMUNITY SERVICES |
001-3200-515.56-15 |
1 |
$23.00 |
$230.00 |
|
3200 |
COMMUNITY SERVICE BUILDING |
107-3200515.56-15 |
2 |
$46.00 |
$460.00 |
|
3500 |
PUBLIC WORKS ADMIN. |
001-3500-519.56-15 |
0 |
$0.00 |
$0.00 |
|
3510 |
PUBLIC WORKS STREETS |
001-3510-541.56-15 |
1 |
$23.00 |
$230.00 |
|
3520 |
PUBLIC WORKS GROUNDS |
001-3520-572.56-15 |
8 |
$184.00 |
$1,840.00 |
|
3540 |
FLEET MAINTENANCE |
001-3540-519.56-15 |
3 |
$69.00 |
$690.00 |
|
3560 |
FACILITIES MAINTENANCE |
001-3560-519.56-15 |
3 |
$69.00 |
$690.00 |
|
3580 |
CAPITAL PROJECTS |
001-3580-519.56-15 |
0 |
$0.00 |
$0.00 |
|
1515 |
FIELD SERVICES |
421-1515-536.56-15 |
28 |
$644.00 |
$6,440.00 |
|
4010 |
WATER / SEWER ADMIN & LAB |
421-4010-536.56-15 |
3 |
$69.00 |
$690.00 |
|
4020 |
DYAL |
421-4020-536.56-15 |
20 |
$460.00 |
$4,600.00 |
|
4025 |
WATER TRANS. DIS. |
421-4025-536.56-15 |
62 |
$1,426.00 |
$14,260.00 |
|
4055 |
UTILITIES ENGINEERING |
421-4055-536.56-15 |
3 |
$69.00 |
$690.00 |
|
4120 |
SELLERS |
421-4120-536.56-15 |
4 |
$92.00 |
$920.00 |
|
4125 |
WFO SEWER MAINT. |
421-4125-536.56-15 |
9 |
$207.00 |
$2,070.00 |
|
3570 |
STORM WATER |
423-3570-538.56-15 |
10 |
$230.00 |
$2,300.00 |
|
|
|
|
229 |
$5,267.00 |
$52,670.00 |
PREVIOUS ACTION:
None
RECOMMENDED MOTION:
Recommendation
Approve to piggyback the General Services Administration (GSA) Contract #GS-35F-327GA for Cloud Base Vehicle GPS location service with Samsara Networks Inc. for the contract period of March 28, 2017 through March 27, 2022. Authorize the City Manager to execute the standard piggyback form and a Multi-Year Users License Agreement with Samsara Networks Inc.