CITY COUNCIL AGENDA ITEM
Memo Date: November 6, 2023
Agenda Date: November 28, 2023
Prepared By: Frank Mirabito, Project Manager
Through: Abigail Morgan, P.E. - Interim Public Works Director/City Engineer
Requested Action:
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Approve a Budget Resolution Amending the FY24 Budget, BAF#24-025-T for the use of Stormwater Contingency funds for the following:
1) $24,907 for a Task Order Modification to Mead & Hunt for additional Engineer of Record (EOR) support services for the construction of the Fiske Blvd. and Broadmoor Acres Drainage Improvements Project. Authorize the City Manager to sign the Task Order Change Order and issue the Change Order.
2) $27,826 for the cost of the Floating Wetlands Bond.
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BACKGROUND:
1. Fiske and Broadmoor Acres Drainage and Roadway Improvements:
This project will construct drainage and sidewalk improvements in the Broadmoor Acres Area, replace water main, and reconstruct roadway from Highland Avenue to Peachtree Street on Fiske Boulevard. This project is fully designed and permitted.
On August 4, 2022, the City of Cocoa (City) held the Bid Opening for the Fiske Blvd. Roadway and Broadmoor Acres Drainage Improvements Project (FEMA-DR-4337-FL). The City received two bids. One bid was a notice of "No Bid". The other bid came in at $4,997,446.30. As recommended by FEMA, the City reposted the bid on August 30, 2022. On October 14, 2022, there was another public bid opening. For a second time, the City received a single bid of $5,471,014.80.
On April 26, 2023, City Council approved a task order in the amount of $66,860.00 to Mead & Hunt for Engineer of Record (EOR) support services for the construction of the Fiske Blvd. and Broadmoor Acres Drainage Improvements Project. On October 10, 2023, Council awarded this project to Cathcart Construction Company.
This modification for $24,907 includes additional permitting services and EOR services during the construction phase of the Project to address any design related questions, issues or concerns and was in excess of the grant amount and must be covered separately.
2. Installation of Floating Wetlands at North Fiske SW pond and Bracco SW Pond B. On September 26, 2023, City Council approved the award of this project to Beemats, LLC in the amount of $794,880. These stormwater ponds treat approximately 955 acres of various land use types, and the estimated nutrient load reduction for this project is 4,100 lbs/yr of total nitrogen and 660 lbs/yr of total phosporus. A budget modification is required to cover the additional cost of the required performance and payment bonds which was not originally budgeted. The Bond Cost of $27,826 was in excess of the grant amount and must be covered separately.
STRATEGIC PLAN CONNECTION:
These improvements will help to alleviate future rain event impacts for both Broadmoor Acres residents and commuters along the Dr. Martin Luther King Memorial Highway (North Fiske Boulevard).
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? Yes
1)EOR Services Fiske
Amount Requested $24,907
Account Number _423-3570-538.63-00 PW17SI
Account Name _Professional Services
If a P.O. Change Order is involved please complete the following:
Change Order Amount $_24,907
Included with this change order the account number will change from 31-00 to 63-00 as this should be capitalized.
Original Purchase Order _# 79571
Original P.O. Amount _$66,860
For this Agenda Item note Prior Change Order Information:
Total number of change orders to date _0
Total amount in change orders to date _$0
2) Bond
Amount Requested $27,826
Account Number _423-3570-538.63-00 SW20FW
Account Name _Stormwater Infrastructure
PREVIOUS ACTION:
Council approved the original task order to Mead & Hunt on April 26, 2022. Council approved the floating wetlands project on September 26, 2023.
RECOMMENDED MOTION:
Recommendation
Approve a Budget Resolution Amending the FY24 Budget, BAF#24-025-T for the use of Stormwater Contingency funds for the following:
1) $24,907 for a Task Order Modification to Mead & Hunt for additional Engineer of Record (EOR) support services for the construction of the Fiske Blvd. and Broadmoor Acres Drainage Improvements Project. Authorize the City Manager to sign the Task Order Change Order and issue the Change Order.
2) $27,826 for the cost of the Floating Wetlands Bond.