CITY COUNCIL AGENDA ITEM
Memo Date: 5/30/2024.
Agenda Date: 6/4/2024.
Prepared By: Charlene Neuterman, Community Services Director
Through: Stockton Whitten, City Manager
Requested Action:
title
Authorize an amendment to the Construction Agreement between the City of Cocoa and Patriot Response Group for modifications to the Scope of Work at 1058 Grove Avenue, a State Housing Initiative Program (SHIP) funded project in the amount of $12,200.00, bringing the total cost of the project to $86,831.00; and authorize a Contingency Resolution not to exceed 10% for any future change orders during the project. Authorize the City Manager to sign the contract amendment and execute any subsequent change orders on the project.
end
body
BACKGROUND:
On March 21, 2024, purchasing conducted a public bid opening for ITB B-24-07-COC for the Rehabilitation of 1058 Grove Avenue. The solicitation was broadcast in Vendorlink on February 13, 2024 to 716 registered vendors of which 33 reviewed the bid documents and a total of 2 responses were received.
Below is a breakdown of the submittals:
|
Rank |
Company Name |
Base Bid |
|
1 |
Patriot Response Group LLC |
$74,631 |
|
2 |
Resipro LLC |
$85,821 |
The current lowest responsive bidder is Patriot Response Group LLC.
Being that the project was initially under the City Manager’s signing authority, it was not necessary to bring it before Council for approval. The contractor’s initial investigation of the site conditions reveal the need to issue a change order to the scope of work. This change brings the final project cost above the City Manager’s signing authority and City Council approval is now necessary. Additionally, a Contingency Resolution is requested in the event additional unforeseen changes are identified and necessary to complete the project. The Change Order Resolution requests a 10% contingency or $8,683.00, a not to exceed amount for the contract.
Staff requests approval of the Construction Change Order for the project from $74,631.00 to $86,831.00 and approval of a Contingency Resolution authorizing the City Manager to execute change orders not to exceed 10% or $8,683.00.
PRIORITY AREA CONNECTION:
Community Outreach and Engagement.
BUDGETARY IMPACT:
Budgeted Yes
No BAF is necessary as the account has sufficient funds for the project. Since a Purchase Order has not been issued, no change order P.O. is required, only a construction change order is necessary in order to update the agreement.
Account :105-3240-554.83-00 total Budget with 10% Contingency $95,514.
PREVIOUS ACTION:
N/A
RECOMMENDED MOTION:
Recommendation
Authorize an amendment to the Construction Agreement between the City of Cocoa and Patriot Response Group for modifications to the Scope of Work at 1058 Grove Avenue, a State Housing Initiative Program (SHIP) funded project in the amount of $12,200.00, bringing the total cost of the project to $86,831.00; and authorize a Contingency Resolution not to exceed 10% for any future change orders during the project. Authorize the City Manager to sign the contract amendment and execute any subsequent change orders on the project.