CITY COUNCIL AGENDA ITEM
Memo Date: March 15, 2024
Agenda Date: March 26, 2024
Prepared By: Tony Jones, Fleet Manager
Through: Abigail Morgan, P.E., Public Works Director / City Engineer
Requested Action:
title
***Confidential per FS 119.0725***
Authorize City Manager to execute purchase orders up to the budgeted amount to Samsara Inc, for Cloud Based Vehicle GPS location service for City of Cocoa vehicles and equipment and Authorize City Manager to execute any Change Orders that may be need for additional vehicle gateways up to the budgeted amounts.
End
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BACKGROUND:
For the last seven years, the City of Cocoa has been using a web-based vehicle Global Positioning System (GPS) for fleet tracking of City of Cocoa vehicle & equipment and vehicle telemetric, from Samsara Networks Inc. utilizing multiyear cooperative Sourcewell Contract 020221‐SA. GASB96As the total amount exceeds the City Manager’s approval authority, staff is requesting approval for the City Manager to approve purchase orders for the City-wide Samsara units for FY 2024 and any change orders up to the budgeted amounts.
STRATEGIC PLAN CONNECTION:
Full Management and Accountability of City Assets
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? N/A
|
|
DEPT# |
DEPARTMENT NAME |
CHARGE ACCOUNT |
VG Units |
Monthly |
Annual |
|
|
2 |
1203 |
INFORMATION TECHNOLOGY |
001-1203-516.56-15 |
1 |
$23 |
$276 |
|
|
1 |
1600 |
GENERAL FUND OPERATION |
001-1600-513.56-15 |
3 |
$69 |
$828 |
|
|
3 |
2100 |
COCOA POLICE ADMIN. |
001-2100-521.56-15 |
63 |
$1,449 |
$17,388 |
|
|
4 |
2132 |
CODE ENFORCEMENT |
001-2132-524.56-15 |
4 |
$92 |
$1,104 |
|
|
5 |
2201 |
FIRE OPERATIONS |
001-2201-522.56-15 |
7 |
$161 |
$1,932 |
|
|
6 |
3200 |
COMMUNITY SERVICES |
001-3200-515.56-15 |
1 |
$23 |
$276 |
|
|
8 |
3510 |
PUBLIC WORKS STREETS |
001-3510-541.56-15 |
12 |
$276 |
$3,312 |
|
|
9 |
3520 |
PUBLIC WORKS GROUNDS |
001-3520-572.56-15 |
13 |
$299 |
$3,588 |
|
|
10 |
3540 |
FLEET MAINTENANCE |
001-3540-519.56-15 |
3 |
$69 |
$828 |
|
|
11 |
3560 |
FACILITIES MAINTENANCE |
001-3560-519.56-15 |
13 |
$299 |
$3,588 |
$33,120 |
|
7 |
3200 |
COMMUNITY SERVICE BUILDING |
107-3200-524.56-15 |
3 |
$69 |
$828 |
$828 |
|
12 |
1515 |
FIELD SERVICES |
421-1515-536.56-15 |
28 |
$644 |
$7,728 |
|
|
13 |
4010 |
WATER / SEWER ADMIN & LAB |
421-4010-536.56-15 |
6 |
$138 |
$1,656 |
|
|
14 |
4020 |
DYAL |
421-4020-536.56-15 |
25 |
$575 |
$6,900 |
|
|
15 |
4025 |
WATER TRANS. DIS. |
421-4025-536.56-15 |
61 |
$1,403 |
$16,836 |
|
|
16 |
4055 |
UTILITIES ENGINEERING |
421-4055-536.56-15 |
6 |
$138 |
$1,656 |
|
|
17 |
4120 |
SELLERS |
421-4120-536.56-15 |
9 |
$207 |
$2,484 |
|
|
18 |
4125 |
WFO SEWER MAINT. |
421-4125-536.56-15 |
17 |
$391 |
$4,692 |
$41,952 |
|
19 |
3570 |
STORM WATER |
423-3570-538.56-15 |
10 |
$230 |
$2,760 |
$2,760 |
|
|
|
|
|
285 |
$6,555 |
$78,660 |
$78,660 |
PREVIOUS ACTION:
Approved by City Council on July 12, 2022 Agenda File 22-317
RECOMMENDED MOTION:
Recommendation
***Confidential per FS 119.0725***
Authorize City Manager to execute purchase orders up to the budgeted amount to Samsara Inc, for Cloud Based Vehicle GPS location service for City of Cocoa vehicles and equipment and Authorize City Manager to execute any Change Orders that may be need for additional vehicle gateways up to the budgeted amounts.