CITY COUNCIL AGENDA ITEM
Memo Date: August 20, 2024
Agenda Date: September 24, 2024
Prepared By: Kimberley Ross
Through: Katherine Ennis, P.E., Deputy Utilities Director and
John A. Walsh, P.E., Utilities Director
Requested Action:
title
Approve Task Order 2025-46 with Jacobs Engineering Group (Jacobs) for Program Management Services, Project No. WS1221, and Task Order 2025-45 for Plan Review Services to include Engineering Land Development Review; Pending Approval of the FY2025 Budget
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body
BACKGROUND:
On November 13, 2019, City Council approved the final ranking of firms for RFQ-20-03-COC, Engineering Services for the Water System, and authorized the City Manager and City Attorney to negotiate and execute a multi-year contract with the selected firm, Jacobs Engineering Group (Jacobs). This agreement was entered on February 5, 2020, for three years with the option to extend the term for two (2) additional two (2) year terms. On November 13, 2019, City Council approved the final ranking of firms for RFQ-20-03-COC,
Engineering Services for the Water System and authorized the City Manager and City Attorney to negotiate and execute a multi-year contract with the selected firm, Jacobs Engineering Group (Jacobs). This agreement was entered on February 5, 2020, for three years with the option to extend the term for two (2) additional two (2) year terms.
On December 13, 2022, Council approved the first amendment to the Agreement. The First Amendment initiated the first two-year renewal option, extending the term of the Agreement through February 4, 2025.
On August 27, 2024, Council approved the Second Amendment to the Agreement. The Second Amendment initiated the second and final two-year renewal option, extending the term of the Agreement through February 4, 2027. The Second Amendment also updated the construction cost limitation of the agreement to the current amended value of $7.5 million plus an annual increase based on the Consumer Price Index, per the current CCNA statute, which went into effect on July 1, 2024.
Staff is requesting City Council approval of these task orders under this Continuing Services Agreement (CSA), pending approval of the FY2025 Budget. The following are the task orders and scopes of services:
Task Order 2025-46 - FY2025 Program Management Services for Cocoa Utilities CIP Projects. The purpose of this task order is to provide program management and administration services, program design management and project support, technical and regulatory support, construction inspection services, utility information management systems support, and program website. The total cost of this task order is $698,387.
Task Order 2024-45 - FY2025 Plan Review, Permitting Assistance and Utility Support. The purpose of this task order is to provide plan review services, permitting assistance and utility support. The total cost of this task order is $308,500.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted Yes, Pending FY25 Budget Approval
If not budgeted, is amendment/transfer attached? N/A
Task Order 2025-46
Amount Requested $698,387.00
Account Number 424-4055-536.63-00, WS1221
Account Name Infrastructure
Source of Funds: Operating Revenue
Task Order 2025-45
Amount Requested $308,500.00
Account Number 421-4055-536.31-03
Account Name Infrastructure
Source of Funds: Operating Revenue
PREVIOUS ACTION:
None.
RECOMMENDED MOTION:
Recommendation
Approve Task Order 2025-46 with Jacobs Engineering Group (Jacobs) for Program Management Services, Project No. WS1221, and Task Order 2025-45 for Plan Review Services to include Engineering Land Development Review, Pending Approval of the FY2025 Budget.