CITY COUNCIL AGENDA ITEM
Memo Date: April 30, 2024.
Agenda Date: May 28, 2024.
Prepared By: Charlene Neuterman, Community Services Director
Through: Stockton Whitten, City Manager
Requested Action:
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Acceptance of the Florida Department of Environmental Protection Vulnerability Assessment Planning Grant in the amount of $75,000; Authorize the City Manager to sign the agreement to be sent to FDEP for execution; Approve a Budget Resolution and BAF amending the FY2024 Budget in the amount of $75,000 for the grant agreement;
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BACKGROUND:
In Fiscal Year 2024, the City of Cocoa applied for a Vulnerability Assessment Grant to update the resilient planning protocols for the City. The Florida Department of Environmental Protection (FDEP) awarded the City a $75,000 planning grant to assess the City’s protocols and build upon the previous 2020 Resilient Cocoa Plan. The Vulnerability Assessment must include specific items that are outlined in Florida Statute 380.093. This update will allow the City to qualify and apply for State FDEP grants to better serve the City as it continues to grow.
Staff recommend utilizing EXP as the consultant to perform the services necessary to comply with the grant guidelines. EXP is currently under a Continuing Services Agreement with the City to perform such services and their experience with other City’s will allow us to be more prepared and adaptable to any storm event.
The proposed task order to this contract is for $74,945.50 and is within the CM’s current purchasing authorization to approve.
The tasks associated with the EXP Work Plan identified by FDEP include:
1. Identify Vulnerability Assessment Data Standards - include the sea level rise scenarios and planning horizons defined in Florida Statutes 380.093.
2. Kick-Off Meeting, Client Communication and Decision Context - include reviewing previous work and developing a plan to address scope, goals and milestones.
3. Public Outreach Meeting - includes two outreach meetings to allow the public to provide input.
4. Acquire Background Data - includes collection of data for evaluation of significant assets, topographic data, flood scenario-related data and reports on data the collection.
5. Exposure Analysis - identify the depth of water caused by sea level rise, storm surge or flooding scenarios. All data will follow standards in Florida Statute 380.093.
6. Sensitivity Analysis - measures the impact of flooding on assets and apply the data to the inventory of critical assets.
7. Final Vulnerability Analysis - a final report will be presented to Staff for compliance with grant deliverables.
The timeline for the grant is through June 30, 2026, but we are anticipating finishing the grant deliverables in early 2025. As part of the grant project a Project Steering Committee will be selected to work with the consultant to complete this grant deliverable. Members will include staff and local experts on Cocoa resiliency.
Staff requests acceptance of the FDEP Vulnerability Assessment Planning Grant in the amount of $75,000 and authorize the City Manager to execute the agreement with FDEP. Staff also requests approval of a budget resolution amending the FY 2024 budget in the amount of $75,000 The City Manager will execute the task order agreement with EXP in the amount of $74,945.50.
PRIORITY AREA CONNECTION:
Economic and Community Development.
BUDGETARY IMPACT:
Budgeted No
If not budgeted, is amendment/transfer attached? Yes
Amount Requested $75,000
Account Number _001-0000-334-50-55
Account Name _Economic Environment - FDEP 24LPN48
Amount Requested $75,000
Account Number _001-3200-515-31-17
Account Name _Professional Services - FDEP 24LPN48
Project Number GR2405
Source of Funds: Grant Source:_FDEP Planning Grant
PREVIOUS ACTION:
None
RECOMMENDED MOTION:
Recommendation
Acceptance of the Florida Department of Environmental Protection Vulnerability Assessment Planning Grant in the amount of $74,945.50; Authorize the City Manager to sign the agreement to be sent to FDEP for execution; Approve a Budget Resolution and BAF amending the FY2024 Budget in the amount of $74,946 for the grant agreement.