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File #:
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23-658
Version:
1
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Name:
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Type:
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Contract
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Status:
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Agenda Ready
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On agenda:
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11/14/2023
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Final action:
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Title:
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Approve Participation in Cooperative Purchasing Agreements for the Purchase of Vehicles and the associated options and equipment for FY-2024 Utilizing Sourcewell Contracts 2024 091521-NAF&06, 060920-ATC and Florida State DMS PA 25100000-23-STC; Approve a Resolution Amending the FY24 Budget BAF#24-016-A for the additional cost of one vehicle and the FY23 Vehicle Budget Roll for unencumbered funds, and Authorize City Manager to execute Purchase Orders to Contract Dealers
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Attachments:
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1. Budget Resolution FY 2023-132 ADA Compliant.pdf, 2. BAF-24-016-A-PW-FY24 & FY23 Vehicles (11-14-23) Agenda 23-658.pdf, 3. Autocar Contract 060920.pdf, 4. City of Cocoa DOT 9193.pdf, 5. Step One Automotive dba Ford Crestview.pdf, 6. National Auto Fleet Contract 091521.pdf, 7. NJPA-COCOA, CITY OF-32014_45951-1_Quote 4010 TRUCK 4X4.pdf, 8. NJPA-COCOA, CITY OF-45967-Quote-1 2100 CPD TRUCK 4X4.pdf, 9. NJPA-COCOA, CITY OF-45981-ATT 4010 ADMIN TOY CAM.pdf, 10. NJPA-COCOA, CITY OF-46523-Quote-4 3540 SERVICE TRUCK.PDF, 11. NJPA-COCOA, CITY OF-48900-Quote-1 3560 AERIAL BUCKET.pdf, 12. NJPA-COCOA, CITY OF-49260-Quote-1 4055 Crew Cab 4X4.PDF, 13. NJPA-COCOA, CITY OF-49267-Quote-1 3520 TRUCK LANDSCAPE.pdf, 14. NJPA-COCOA, CITY OF-F2A 600A_45953-1_Quote 4025 F250 UTILITY.pdf, 15. NJPA-COCOA, CITY OF-F4G 650A_45982-1_Quote 4025 F450 UTILITY w AUTOCRANE.pdf, 16. NJPA-COCOA, CITY OF-K7B_45948-2_Quote 2100 3 EA SUV.pdf, 17. NJPA-COCOA, CITY OF-K7B_45971-1_Quote 4120 SUV.pdf, 18. NJPA-COCOA, CITY OF-W4G 650A_45976-1_Quote 3570 TRUCK CREW CAB UTILITY.pdf, 19. NJPA-COCOA, CITY OF-W8E 100A 993_45956-2_Quote 1515 MAVICK HYBRID.pdf, 20. NJPA_COCOA CITY OF_49935_Quote_4 1515 M-HYBRID.pdf, 21. NJPA-COCOA CITY OF-W5H 660A_45968-1_Quote 2100 BRUSH TRUCK.pdf, 22. STEPONE 2023 MAVERICK FWD XLT HYBRID QUOTE PDF.pdf, 23. agenda file 2023a.pdf
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CITY COUNCIL AGENDA ITEM
Memo Date: October 12, 2023
Agenda Date: October 24, 2023
Prepared By: Tony Jones, Fleet Manager
Through: Abigail Morgan, P.E. Interim Public Works Director / City Engineer
Requested Action:
title
Approve Participation in Cooperative Purchasing Agreements for the Purchase of Vehicles and the associated options and equipment for FY-2024 Utilizing Sourcewell Contracts 2024 091521-NAF&06, 060920-ATC and Florida State DMS PA 25100000-23-STC; Approve a Resolution Amending the FY24 Budget BAF#24-016-A for the additional cost of one vehicle and the FY23 Vehicle Budget Roll for unencumbered funds, and Authorize City Manager to execute Purchase Orders to Contract Dealers.End
body
BACKGROUND:
The City of Cocoa Capital Vehicle Improvement Program implements a systematic replacement of vehicles and equipment to minimize maintenance cost, equipment down time, vehicle equipment obsolescence, newer technology and more efficient vehicles. 27 vehicles I have been identified for replacement in FY-2024 and 1 new vehicle is needed for the Water Field Operations Department. These vehicles span several Department / Divisions and Funds. A Budget transfer is needed for the replacement Fleet Service Truck the final quote is more than the budget amount. The final quote for the Facility Bucket Truck is less than the budgeted the remaining funds will be used to cover the overage. Some of the vehicle were budgeted in FY-2023 those vehicles could not be purchase due to manufacture availability these vehicles can be ordered in FY-2024. A listing of the vehicles purchased by Department has been provided in the table below:
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DEPT |
DIV |
QUOTE |
MAKE/MODEL |
QTY |
TOTAL |
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Fire |
2201 |
45968-1 |
2024 FORD F550 4X4 C/C |
1 |
$62,405 |
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Police |
2100 |
45948-2 |
2024 FORD EXPLORER |
3 |
$123,816 |
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Police |
2100 |
45967-1 |
2024 FORD F-150 CREW CAB |
1 |
$44,309 |
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PW |
3570 |
45976-1 |
2024 FORD F-450 CREW CAB |
1 |
$73,018 |
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PW |
3560 |
48900-1 |
2024 FORD F-550 REGULAR CAB |
1 |
$152,754 |
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PW |
3540 |
46523-4 |
2024 FORD F-550 SUPER CAB |
1 |
$173,227 |
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PW |
3520 |
49267-1 |
2024 FORD F-250 REGULAR CAB |
1 |
$46,373 |
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Utilities |
4010 |
45951-1 |
2024 NISSAN FRONTIER CREW |
1 |
$43,057 |
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Utilities |
4010 |
45981-2 |
2023 TOYOTA CAMRY LE I4 |
1 |
$30,298 |
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Utilities |
4055 |
49260-1 |
2024 NISSAN FRONTIER CREW |
1 |
$36,864 |
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Utilities |
1515 |
49935 |
2024 FORD MAVERICK SUPER |
4 |
$112,080 |
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Utilities |
1515 |
45956-2 |
2024 FORD MAVERICK HYBRID |
1 |
$28,020 |
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Utilities |
1515 |
StepOne |
2023 FORD MAVERICK HYBRID |
2 |
$54,593 |
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Utilities |
4150 |
Autocar |
2023 - ACTT42 Class 8 |
1 |
$145,581 |
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Utilities |
4120 |
45971-1 |
2024 FORD EXPLORER BASE 2WD |
1 |
$41,272 |
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Utilities |
4025 |
45953-1 |
2024 FORD F-250 REGULAR CAB |
6 |
$357,918 |
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Utilities |
4025 |
45982-1 |
2024 FORD F-450 REGULAR CAB |
1 |
$104,380 |
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28 |
$1,629,965 |
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted Yes/Partial
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1-Full budget provided for the FY23 Capital Vehicle Roll 2- Additional Cost #24-016-A 3- Additional funds included for upfitting at a later date |
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ACCOUNT # |
BUDGET |
# |
COST |
TOTAL |
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001-2100-521.6400 |
$132,262 |
3 |
$41,272 |
$123,816 |
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001-2100-521.6400 |
$44,899 |
1 |
$44,309 |
$44,309 |
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FY23 130-2201-522.6400 |
$62,705 |
1 |
$62,405 |
$62,405 1 |
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421-1515-536.6400 |
$84,060 |
3 |
$28,020 |
$84,060 3 |
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FY-23 421-1515-536.6400 |
$114,908 |
4 |
$28,020 |
$112,080 1 |
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001-3520-572.6400 |
$49,540 |
1 |
$46,373 |
$46,373 |
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001-3540-519.6400 |
$169,276 |
1 |
$173,227 |
$173,227 2 |
-$3,951 |
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001-3560-519.6400 |
$178,900 |
1 |
$152,754 |
$152,754 |
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421-4010-536.6400 |
$43,157 |
1 |
$43,057 |
$43,057 |
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421-4010-536.6400 |
$30,298 |
1 |
$30,298 |
$30,298 |
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421-4025-536.6400 |
$357,918 |
6 |
$59,653 |
$357,918 |
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421-4025-536.6400 |
$104,380 |
1 |
$104,380 |
$104,380 |
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421-4055-536.6400 |
$37,167 |
1 |
$36,864 |
$36,864 |
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421-4120-536.6400 |
$41,272 |
1 |
$41,272 |
$41,272 |
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FY-23 421-4120-536.6400 |
$149,396 |
1 |
$145,581 |
$145,581* |
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423-3570-538.6400 |
$73,018 |
1 |
$73,018 |
$73,018 |
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28 |
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$1,631,412 |
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PREVIOUS ACTION:
NONE
RECOMMENDED MOTION:
Recommendation
Approve Participation in Cooperative Purchasing Agreements for the Purchase of Vehicles and the associated options and equipment for FY-2024 Utilizing Sourcewell Contracts 2024 091521-NAF&06, 060920-ATC and Florida State DMS PA 25100000-23-STC; Approve a Resolution Amending the FY24 Budget BAF#24-016-A for the additional cost of one vehicle and the FY23 Vehicle Budget Roll for unencumbered funds, and Authorize City Manager to execute Purchase Orders to Contract Dealers
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