CITY COUNCIL AGENDA ITEM
Memo Date: September 3, 2024
Agenda Date: September 10, 2024
Prepared By: Brian Dale, Purchasing Manager
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
title
To Approve Awards to Carmeuse Lime and Stone, Inc.; Genesis Alkali, LLC; Tanner Industries, Inc.; Univar Solutions USA, Inc.; Matheson Tri-Gas, Inc.; Thatcher Chemical of Florida, Inc; and Linde, Inc. under solicitation B-25-01-BCPEPC. Authorize the City Manager to Negotiate Multi-Year Contracts if in the best interest of the City, Execute Related Amendments and Purchase Orders up to the approved budget amount, pending the Adoption of the FY2025 Budget.
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BACKGROUND:
The City of Cocoa as lead agency on behalf of the Brevard County Public Entity Purchasing Cooperative published Invitation to Bid B-25-01-BCPEPC on August 2, 2024 for the supply and delivery of water treatment chemicals for use by all members of the cooperative.
The solicitation was advertised in the Florida Today newspaper and published on the City’s bidding platform VendorLink on August 2, 2024 with a bid due date of August 27, 2024. Notifications went out to 496 registered vendors. The City received 12 responses. The City’s Purchasing division tabulated responses, and recommended awarding multiple agreements in accordance with the terms of the solicitation based on the lowest responsive and responsible bids as shown in the table below.
|
Vendor |
Chemical |
Price |
|
Carmeuse Lime and Stone |
Quick Lime |
$518.40 / ton |
|
Genesis Alkali, LLC |
Soda Ash |
$480.00 / ton |
|
Tanner Industries, Inc. |
Anhydrous Ammonia |
$2,660.00 / ton |
|
Univar Solutions USA, Inc |
Hydro-fluosilicic Acid |
$570.322 / ton |
|
|
Ammonium Suflate |
$2.499 / gal |
|
|
Liquid Aluminum Sulfate |
$1.98 / gal |
|
Matheson Tri-Gas, Inc. |
Carbon Dioxide |
$425.00 / Ton |
|
Thatcher Chemical of Florida, Inc. |
Ferric Sulfate |
$1.67 / gal |
|
Linde, Inc. |
Liquid Oxygen |
$0.0721 / lb |
These awards are made for the period from October 1, 2024 through September 30, 2025 with the option to renew for one-year terms through September 30, 2028. The City may opt to agree to longer than one-year terms for fixed pricing if it is determined to be in its best interest.
It is requested that City Council accept a late bid from Linde Inc. which was received after the bid due date however was the only bid received for Liquid Oxygen as it is in the best interest of the City to continue the supply and delivery of this chemical.
Staff also recommends that the City Manager have the authority to negotiate and execute the agreements including the authority to negotiate multi-year terms should it be in the best interest of the City to lock in pricing for more than one year as well as have the authority to issue purchase orders for up to the approved annual budget amount.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted Yes
The total estimated FY 2025 budget for chemicals is $6,821,500. The above-mentioned chemicals are included within this budgeted amount, however, the Department requests authority to reassign budget within this account line for whichever chemicals are needed, as long as they do not exceed the overall FY25 Budget.
Amount Requested Up to budgeted amount
Account Number 421-4020-536-52-09
Account Name Operating Supplies / Chemicals
Source of Funds Operating Revenue
PREVIOUS ACTION:
None
RECOMMENDED MOTION:
Recommendation
To Approve Awards to Carmeuse Lime and Stone, Inc.; Genesis Alkali, LLC; Tanner Industries, Inc.; Univar Solutions USA, Inc.; Matheson Tri-Gas, Inc.; Thatcher Chemical of Florida, Inc; and Linde, Inc. under solicitation B-25-01-BCPEPC. Authorize the City Manager to Negotiate Multi-Year Contracts if in the best interest of the City, Execute Related Amendments and Purchase Orders up to the approved budget amount, pending the Adoption of the FY2025 Budget.