CITY COUNCIL AGENDA ITEM
Memo Date: April 3, 2024
Agenda Date: April 9, 2024
Prepared By: Shawny Chung, Contract Technician
Through: Abigail Morgan, P.E., Public Works Director
Requested Action:
title
Approve Resolution to Waive Competitive Bidding Process to Repair the Pool at Joe Lee Smith Community Center at a Total Cost not to Exceed $115,000. Provide Authority to the City Manager to Approve Purchase Orders and Execute Contracts related to the Pool Repair at Joe Lee Smith Community Center. Approve a Resolution Amending the FY24 Budget, BAF#24-076-T.
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BACKGROUND:
The pool at Joe Lee Smith Community Center is 50+ years old and in need of some major repairs. Currently, the pool is closed and has been closed for 3 months due to lack of repairs. It will remain closed until necessary repairs are completed.
The county has requested that the city make these repairs due to budgetary issues. Public works is currently seeking out vendors to do the necessary repairs. Staff is estimating that the costs for the required repairs will be as much as $115,000. In order to expedite the procurement of necessary services, and in an effort to increase the likelihood of the pool repairs being completed in time for the summer, Staff is requesting that Council waive the Competitive Bidding requirements for this project.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted No
If not budgeted, is amendment/transfer attached? Yes
Amount Requested ($115,000)
Account Number 001-1600-513.39-00 AFBP21
Account Name Contingency
Amount Requested $115,000
Account Number 001-3560-519.46-00 AFBP21
Account Name Repair and Maintenance
(These funds are through the use of the balances from completed projects with the FY21 Assigned Fund Balance)
PREVIOUS ACTION:
In March 2024, the city did minor repairs, the pool needs additional major repairs in order to open the pool.
RECOMMENDED MOTION:
Recommendation
Approve Resolution to Waive Competitive Bidding Process to Repair the Pool at Joe Lee Smith Community Center at a Total Cost not to Exceed $115,000. Provide Authority to the City Manager to Approve a Purchase Orders and Execute Contracts related to the Pool Repair at Joe Lee Smith Community Center. Approve a Resolution Amending the FY24 Budget, BAF#24-076-T.