CITY COUNCIL AGENDA ITEM
Memo Date: May 7, 2024
Agenda Date: May 28, 2024
Prepared By: Melinda M. Keesee, Field Operations Technician
Prepared By: Donnie Howard, Field Operations Manager
Through: Chris M. Collier, Assistant Utilities Director
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
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To Approve the Purchase with Hydra Service, Inc., Debary, Florida for the Systematic Replacement of Lift Station Pumps, Project No. WS1141, Utilizing the Orange County Contract No. Y21-170-MV effective August 1, 2021 through July 31, 2024; and To Authorize a Budgeted Expenditure for these Services not to Exceed $202,265
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BACKGROUND:
Improving the reliability of our collections system requires a systematic approach to replacing aging lift station pumps on an annual basis (project # WS1141), ensuring sustained operational efficiency and minimizing disruptions to service. In FY24, nineteen (19) pumps have been identified by the Sewer Field Operations Division as candidates for replacement.
On July 12, 2022, City Council approved participation in a multi-year cooperative purchase agreement with Hydra Service, Inc. utilizing the Orange County Contract No. Y21-170-MV, effective August 1, 2021 through July 31, 2024. City Council authorized the City Manager to execute annual renewal amendments under the original contract. This contract has been reviewed by City staff and was determined to be applicable to the services required by Sewer Field Operations.
Therefore, staff is requesting the approval to purchase lift station replacement pumps utilizing the previously approved Orange County contract with Hydra Service, Inc., and to authorize a budgeted expenditure for these items not to exceed $202,265.00 in FY2024. Future fiscal year budget amounts for these pump replacements will be determined during the budget process, and submitted to City Council for final approval.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? N/A
Amount Requested: $202,265.00
Account Number: 421-4125-536.46-00, WS1141
Account Name: Repairs and Maintenance
PREVIOUS ACTION:
On May 25, 2021, City Council approved Bid No. B-21-13-COC and Contract No. 21-13-COC with Hydra Services, Inc., DeBary, Florida for the Systematic Replacement of Lift Station Pumps, Project No. WS1141.
On July 12, 2022, City Council approved participation in a multi-year cooperative purchase agreement with Hydra Service, Inc., Debary, Florida for the systematic replacement of lift station pumps, Project No. WS1141, Utilizing the Orange County Contract No. Y21-170-MV effective August 1, 2021 through July 31, 2024.
RECOMMENDED MOTION:
Recommendation
To Approve the Purchase with Hydra Service, Inc., Debary, Florida for the Systematic Replacement of Lift Station Pumps, Project No. WS1141, Utilizing the Orange County Contract No. Y21-170-MV effective August 1, 2021 through July 31, 2024; and To Authorize a Budgeted Expenditure for these Services not to Exceed $202,265.