CITY COUNCIL AGENDA ITEM
Memo Date: September 2, 2021
Agenda Date: September 28, 2021
Prepared By: Christi Grant, Staff Accountant
Through: Rebecca Bowman, MBA, CGFO, CGFM, Finance Director
Requested Action:
title
Authorize the City Manager to approve the annual purchase orders for electrical utilities as they relate to electrical consumption only and Verizon for the Police Department for FY2022, pending the approval of the FY22 Budget.
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BACKGROUND:
The City uses Florida Power & Light and Duke Energy for its electrical utilities. The City is billed for actual consumption of electrical services similar to a resident being billed for electrical utility services. In some cases, the annual amount budgeted for each division exceeds the City Manager’s purchasing authority ($50,000). In order to ensure the operational needs of the City are met, staff is requesting City Council to authorize the City Manager to approve all electric utility purchase orders as they relate to electric consumption only for FY2022, allowing for increases to the purchase orders as required to pay electric bills, providing that the increase does not cause a departmental operating budget to exceed the appropriated amount.
The City also utilizes the State of Florida contract related to cellular and data services. Within the Police Department, it is anticipated that the annual amount will exceed the City Manager’s purchasing authority. City staff is requesting City Council to authorize the City Manager to approve purchase orders as they relate to Verizon cellular and data services for consumption in FY2022 only, allowing for increases to the purchase orders as required to pay electric bills, providing that the increase does not cause a departmental operating budget to exceed the appropriated amount. Both the utility and data services are budgeted annually and should the budgeted amounts be exceeded, an item will be returned for City Council approval to increase the City Council authorization.
STRATEGIC PLAN CONNECTION:
None. This is an operational request.
BUDGETARY IMPACT:
Budgeted Yes
Estimated amounts budgeted for electric service in FY2022 total $2,859,062. For informational purposes only, electric service is budgeted in the following accounts:
|
Account |
Description |
Budget Estimate |
|
001-2100-521-43-00 |
Police Admin/Operations |
$62,894 |
|
001-2201-522.43-00 |
Fire Operations |
$35,784 |
|
001-3510-541-43-00 |
Public Works Maintenance |
$370,000 |
|
001-3520-572-43-00 |
Parks & Beautification |
$2,000 |
|
001-3560-519-43-00 |
Facility Management |
$275,084 |
|
Total General Fund = $745,762 |
|
421-4010-536-43-00 |
Water Administration |
$1,000 |
|
421-4020-536-43-00 |
Dyal Plant |
$1,717,180 |
|
421-4025-536-43-00 |
Water Field Operations |
$60,000 |
|
421-4120-536-43-00 |
Water Reclamation |
$200,000 |
|
421-4125-536-43-00 |
Sewer Field Operations |
$72,000 |
|
Total Water/Sewer Fund = $2,050,180 |
|
423-3570-538-43-00 |
Stormwater Utility |
$15,000 |
|
Police Department Verizon |
|
001-2100-521.41-00 |
|
$48,120 |
Actual consumption amounts may vary and change orders to purchase orders may be required to pay the necessary amount for the fiscal year. Future budget transfers or amendments may be necessary to ensure payment of the monthly electric utility bills
PREVIOUS ACTION:
None.
RECOMMENDED MOTION:
Recommendation
Authorize the City Manager to approve the annual purchase orders for electrical utilities as they relate to electrical consumption only and Verizon for the Police Department for FY2022, pending the approval of the FY22 Budget.