CITY COUNCIL AGENDA ITEM
Memo Date: September 11, 2024
Agenda Date: September 24, 2024
Prepared By: James Mitchell, Water Treatment Manager
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
title
To Approve the FY25 Renewal of Existing Chemical Supply and Delivery Agreements for Water and Wastewater Treatment with Allied Universal Corp. (Contract B-22-12-COC-B) for the Purchase of Sodium Hypochlorite. To Authorize the City Manager to execute Contract, Approve Annual Renewals, Amendments, and Change Orders to Individual Purchase Orders or between Chemical Providers in an Amount not to Exceed the Total Estimated FY2025 Adopted Budget for Chemicals, pending approval of the FY25 Budget.
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BACKGROUND:
The Dyal Water Treatment (WTP) and Sellers Wastewater Treatment (WWTP) Plants establish estimated annual chemical budgets base on anticipated demands; however, demands will fluctuate and the actual use of each chemical will vary. As these variances occur, staff will adjust chemical budgets throughout the year as necessary and may lower or increase based on need. The total FY25 budgets for chemicals for the Dyal WTP ($6,821,500.00) and Sellers WWTP ($191,622.00) will not be exceeded unless they are resubmitted to City Council for approval.
Staff is requesting City Council approve a renewal to the following contract in order to continue to purchase these chemicals for water and wastewater treatment:
|
Contract # |
Vendor |
Chemical |
Start |
Current End Date |
Renewal Through |
|
B-22-12-COC-B |
Allied universal Corporation |
Liquid Sodium Hypochlorite |
9/27/2023 |
9/26/2024 |
9/26/2025 |
The extension requested above represents a portion of the total vendors that supply the city with chemicals. The remaining vendor have either been approved in other actions or will be brought to City Council under separate agenda items. Pending approval of the FY25 Budget.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted Yes, pending approval of the FY25 Budget.
If not budgeted, is amendment/transfer attached? N/A
Amount Requested Dyal WTP - $886,000.00
Sellers WWTP - $191,622.00
Account Number 421-4020-536.52-09 - Dyal
421-4120-536.52-09 - Sellers
Account Name Chemicals
Source of Funds: Operating Revenue
Dyal WTP Budgeted
Sodium Hypochlorite DYCH01 $96,000.00
Sodium Hypochlorite DYCH20 $790,000.00
Total $886,000.00
Sellers WWTP Budgeted
Sodium Hypochlorite $191,622.00
PREVIOUS ACTION:
On September 27th, 2021, agenda item 22-475 City Council Approved awards to Allied Universal under Bid No. ITB B-22-13-COC.
On September 12th, 2023, agenda item 23-557 City Council Approved award to Allied Universal under Bid No. ITB B-22-12-COC-B.
RECOMMENDED MOTION:
Recommendation
To Approve the FY25 Renewal of Existing Chemical Supply and Delivery Agreements for Water and Wastewater Treatment with Allied Universal Corp. (Contract B-22-12-COC-B) for the Purchase of Sodium Hypochlorite. To Authorize the City Manager to execute Contract, Approve Annual Renewals, Amendments, and Change Orders to Individual Purchase Orders or between Chemical Providers in an Amount not to Exceed the Total Estimated FY2025 Adopted Budget for Chemicals, pending approval of the FY25 Budget.