CITY COUNCIL AGENDA ITEM
Memo Date: November 1, 2023
Agenda Date: November 28, 2023
Prepared By: Tony Jones, Fleet Manager
Through: Abigail Morgan, P. E., Public Works Director / City Engineer
Requested Action:
title
Authorize the City Manager to negotiate the sale of City of Cocoa asset 9518 T32, a 2015 Sutphen SPH-100 Tower Ladder Truck, through Sourcewell Contract 120921-BLE; Authorize a Budget Amendment to receive revenue from the sale of SPH-100; Approve a Resolution Amending the FY24 Budget, BAF#24-026-A, and Authorize a Change Order to PO# 80739 2024 / 2025 Sutphen Heavy Duty Monarch Pumper Rescue Truck and convert this truck to a 2024 / 2025 Sutphen SL75 Aerial Heavy-Duty Pumper Rescue Truck.
End
body
BACKGROUND:
The City of Cocoa Fire Department owns and operates a 2015 Sutphen SPH-100 Tower Ladder Truck. This Apparatus has been primarily used as Fire Rescue Truck. The truck is not configured to be used as a Heavy-Duty Fire Pumper Rescue Truck. Using this truck in this operational capacity has created higher than normal repair and maintenance costs. In addition, this has led to usually high down-time. Staff researched & located a vendor that is willing to purchase the truck for $525,000 utilizing Sourcewell Contract 120921-BLE. BAF #24-026-A recognizes the proceeds from the sale of the fire truck and provides additional funding for the below.
Cocoa Fire Department needs an apparatus that is more conducive to its operational needs such as an Aerial Platform and a Heavy-duty Fire Pumper Rescue Truck (Quint). Cocoa Fire has a second Heavy-duty Pumper Rescue Truck on order. That truck, however, has not been built by the manufacturer. Staff is recommending that the 2015 Sutphen SPH-100 be sold and the proceeds from the sale ($525,000) be used to purchase a truck that would be more versatile and more in line with Cocoa Fire operational needs, i.e. a 2024/2025 Sutphen SL75 Aerial Heavy-duty Fire Rescue Truck. A change order to the existing purchase order is necessary to account for the change in pricing. However, the proceeds from the sale of the existing fire truck are insufficient & it is necessary to fund the balance of $127,875 from unassigned fund balance on BAF #24-026-A.
STRATEGIC PLAN CONNECTION:
NA
BUDGETARY IMPACT:
Budgeted No
If not budgeted, is amendment/transfer attached? Yes
Amount Requested $525,000 Sales Revenue
Account Number 001-0000-364.00-00
Account Name Miscellaneous Revenue - Disposition Fixed Assets
Amount Requested $127,875
Account Number 001-0000-389.99-50
Account Name Fund Balance
If a P.O. Change Order is involved please complete the following:
Change Order Amount $652,875_
Original Purchase Order 80739
Original P.O. Amount $847,125 (AFBP22) Budget provided with PO Roll
For this Agenda Item note Prior Change Order Information:
Total number of change orders to date 0_
Total amount in change orders to date _$0
Assigned Fund Balance 2022 - $847,125 (AFBP22)
Miscellaneous Revenue (Sale of Ladder Truck) $525,000 (CA2401)
Unassigned Fund Balance $127,875 (CA2401)
Total $1,500,000 split between two project numbers
PREVIOUS ACTION:
None
RECOMMENDED MOTION:
Recommendation
Authorize the City Manager to negotiate the sale of City of Cocoa asset 9518 T32, a 2015 Sutphen SPH-100 Tower Ladder Truck, through Sourcewell Contract 120921-BLE; Authorize a Budget Amendment to receive revenue from the sale of SPH-100; Approve a Resolution Amending the FY24 Budget, BAF#24-026-A, and Authorize a Change Order to PO# 80739 2024 / 2025 Sutphen Heavy Duty Monarch Pumper Rescue Truck and convert this truck to a 2024 / 2025 Sutphen SL75 Aerial Heavy-Duty Pumper Rescue Truck.