CITY COUNCIL AGENDA ITEM
Memo Date: April 8, 2024
Agenda Date: April 23, 2024
Prepared By: James Mitchell, Water Treatment Manager
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
title
To Approve a Resolution Amending the FY24 Budget, BAF#24-078-T, Transferring Available Chemical Funds for Additional Work Required under Task Order No. 2024-35 Addendum #1 for Jacobs Engineering, Inc. to Provide Additional Task Order Support Services for Computerized Maintenance Management System (CMMS) Support (Task #3) Related to Water Supply and Water Treatment; To Approve Addendum #1 to Jacobs Engineering Task Order No. 2024-35 in the Amount of $73,444.
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BACKGROUND:
Task Order No. 2024-35 was previously approved by Council for various engineering support tasks for the Dyal Plant with three areas of support. Task #1 provides program management/administration, design management, and construction project support services. Task #2 provides services for the Supervisory Control and Data Acquisition (SCADA) support services. Task #3 provides services for the Computerized Maintenance Management System (CMMS) support services, which covers asset inventory, database management, inventory management, and work management. Staff has determined that additional funding is necessary to assist in the inventory of maintenance assets and the entry of maintenance information in to the current data base. The CMMS system under development will assist staff in the organized execution of regular maintenance of the many components and sub-components located within the water plant. Based on the additional CMMS work estimated to be completed this fiscal year under Task #3, additional funding in the amount of $73,444 is requested and a budget transfer is required. The requested funding will be transferred from Account 421-4020-536.52-09 Chemicals Budget.
Staff is requesting City Council approval to transfer available operating funds in the amount of $73,444 to complete the additional scope of work under Task #3 outlined in Task Order #2024-35, Addendum #1 for the remainder of FY24.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted No
If not budgeted, is amendment/transfer attached? Yes, BAF#24-078-T
From:
Amount Requested ($73,444)
Account Number 421-4020-536.52-09
Account Name Chemicals
To:
Amount Requested $73,444.00
Account Number 421-4020-536.31-03
Account Name Engineering Services
If a P.O. Change Order is involved please complete the following:
Change Order Amount $73,444.00
Original Purchase Order 81497
Original P.O. Amount $434,676.00
For this Agenda Item note Prior Change Order Information:
Total number of change orders to date 0
Total amount in change orders to date $0.00
Revised PO Amount $508,120.00
PREVIOUS ACTION:
To Approve Task Order No. 2024-35 to Jacobs Engineering Group, Inc. to Provide Program Management/Administration, Design Management and Construction Project Support Services for Operating Revenue funded Cocoa Utilities Capital Improvement Plan Program Projects related to Water Supply and Water Treatment; Pending Approval of the FY 2024 Budget
RECOMMENDED MOTION:
Recommendation
To Approve a Resolution Amending the FY24 Budget, BAF#24-078-T, Transferring Available Chemical Funds for Additional Work Required under Task Order No. 2024-35 Addendum #1 for Jacobs Engineering, Inc. to Provide Additional Task Order Support Services for Computerized Maintenance Management System (CMMS) Support (Task #3) Related to Water Supply and Water Treatment; To Approve Addendum #1 to Jacobs Engineering Task Order No. 2024-35 in the Amount of $73,444.00.