CITY COUNCIL AGENDA ITEM
Memo Date: April 19, 2024
Agenda Date: May 14, 2024
Prepared By: Katherine Ennis, P.E., Deputy Utilities Director
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
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Approve Resolution Amending the FY2024 Budget, BAF# 24-085-IFT in the amount of $89,613 through the use of Contingency; Approve Change Order #6 for E&D Contracting/PO 79480 in the amount of $129,222 for the Sellers BNR Project (WS1222)
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BACKGROUND:
On February 22, 2022 Council approved the award of this project to E&D Contracting Services in the amount of $1,508,001. Council also authorized the City Manager to Approve and Execute Change Orders in an Amount Not to Exceed $150,801 (10% of the Contract Amount).
On September 13, 2022 Council approved an amended budget and Change Order #1 for replacement of the round aeration basin floor. While the contractor was working on the repairs of the walls of the basin and preparing for coating there were severe cracks and hollow areas found in the floor as well as a lack of proper thickness of the floor in several areas that were unknown previously.
On May 23, 2023 Council approved and amended budget and Change Order #5 for additional scope of work to include additional concrete repair and mortar application for the six square Bardenpho tanks. This additional scope was due to damages to the existing concrete walls of which the extent was unknown at the time of award of the work. The additional scope included additional concrete preparation and additional concrete repair mortar work and coating modifications.
This current Change Order #6 request is for additional scope of work to include tank cleaning due to changed site conditions and for the installation of floor and wall joint material that was not included in the original scope of work for the project but determined to be necessary. This work was completed in December 2023.
The contractor has submitted a quote for the additional scope. The cost for this additional work is $129,222 which is greater than the current available contingency amount.
Staff is requesting approval of the budget amendment and the approval of Change Order #6 in the amount of $129,222 for this work.
PRIORITY AREA CONNECTION:
Investment in Public Infrastructure.
BUDGETARY IMPACT:
Budgeted Yes, partial
If not budgeted, is amendment/transfer attached? Yes
BAF # 24-085-IFT (Interfund Transfer between Fund 421 and 424)
Amount Requested ($89,613)
Account Number 421-4010-536.39-00
Account Name Contingency
Amount Requested $89,613
Account Number 424-4120-536.63-00, WS1222
Account Name Infrastructure
If a P.O. Change Order is involved please complete the following:
Change Order Amount $129,222
Original Purchase Order 79480
Original P.O. Amount $1,508,001
For this Agenda Item note Prior Change Order Information:
Total number of change orders to date 5
Total amount in change orders to date $950,325
PREVIOUS ACTION:
May 23, 2023 - Approved a Budget Resolution, Amended the FY2023 Budget, BAF# 23-075-IFT in the amount of $535,320; Approved Change Order #5 for E&D Contracting/PO 79480 in the amount of $478,886; Approved Project Resolution Authorizing the City Manager to Issue Change Orders with a Total Project Contingency not to exceed $989,934 for the Sellers BNR Project (WS1222)
February 22, 2022 - Approved a contract with E&D Contracting Services, Savannah, Georgia for the repairs to the failing tank coating at the Sellers Water Reclamation Facility, Project No. WS1222 in the Amount of $1,508,001; Authorized the City Manager and City Attorney to directly negotiate the Contract; Approved a Resolution Authorizing the City Manager to Approve and Execute Change Orders in an Amount Not to Exceed $150,801 (10% of the Contract Amount) for a Total Project Cost of $1,658,802; Approved as a Multi-Year Contract from FY2022 through FY2023; Approved a Resolution Amending the FY22 Budget, BAF# 22-046-A
Approve a Budget Resolution, Amending the FY2022 Budget, BAF#22-132-T in the amount of $360,247; Approve Change Order #1 for E & D Contracting/PO 79480; Approve Project Resolution authorizing the City Manager to issue change orders with a total project contingency not to exceed $511,048 for the Sellers BNR Project (WS1222).
RECOMMENDED MOTION:
Recommendation
Approve Resolution Amending the FY2024 Budget, BAF# 24-085-IFT in the amount of $89,613 through the use of Contingency; Approve Change Order #6 for E&D Contracting/PO 79480 in the amount of $129,222 for the Sellers BNR Project (WS1222)