CITY COUNCIL AGENDA ITEM
Memo Date: June 24, 2021
Agenda Date: July 27, 2021
Prepared By: Sean B. McFarland, Water Treatment Manager
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
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To Approve an Increase to the Contingency for the Wewahootee Sulfuraetor Rehabilitation and Aluminum Dome Repair Project (WS21WS) in the Amount of $34,155 for a Total Project Contingency of $53,950; To Authorize the City Manager to Approve Change Orders to P.O. 78016 with Vortex Services, LLC in an Amount not to Exceed $53,950; To Approve a Resolution Amending the FY2021 Budget; BAF # 21-090-A
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BACKGROUND:
The Dyal WTP staff is requesting that City Council approve an increase to the previously approved contingency amount and associated budget transfer for the Sulfuraetor Rehabilitation and Aluminum Dome Repair project (WS21WS).
On April 27, 2021, City Council approved an initial contingency amount of $19,795 (10%) related to this project. A recent preconstruction visit conducted on May 25, 2021 by Vortex Services, LLC and Dyal WTP staff revealed the need for additional epoxy coating/lining that is required to ensure additional protection of the existing concrete structures. Subsequent to the preconstruction visit, a revised estimated project total was submitted by Vortex Services, LLC and is attached as part of this agenda item.
The total contingency requested is $53,950 which is an increase of $34,155 over the previously approved contingency amount of $19,795. The requested funds that were not originally budgeted will be transferred from Account No. 421-4020-536.43-00 (Electric) are available order to meet this request.
Staff is requesting the approval of the contingency increase amount for a total project contingency of $53,950.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted No
If not budgeted, is amendment/transfer attached? Yes, BAF # 21-090-A
Amount Requested $34,155
Account Number 424-4020-536.63-00, WS21WS
Account Name Infrastructure
Source of Funds: 421-4020-536.43-00
PREVIOUS ACTION:
On April 27, 2021, City Council approved participation in a Cooperative Purchase Agreement with Vortex Services, LLC, Houston, Texas, to provide rehabilitation services to the existing Sulfureators at the Wewahootee Water Treatment Plant utilizing Houston-Galveston Area Council National Cooperative Purchasing Contract 018-00382 effective July 1, 2018 through June 30, 2021 in the amount of $197,950; To approve a Resolution Authorizing the City Manager to approve Change Orders in an amount not to exceed $19,795 (approximately 10%) for a project total of $217,745, Project No. WS21WS; To Approve a Resolution Amending the FY2021 Budget; BAF # 21-071-A.
RECOMMENDED MOTION:
Recommendation
To Approve an Increase to the Contingency for the Wewahootee Sulfuraetor Rehabilitation and Aluminum Dome Repair Project (WS21WS) in the Amount of $34,155 for a Total Project Contingency of $53,950; To Authorize the City Manager to Approve Change Orders to P.O. 78016 with Vortex Services, LLC in an Amount not to Exceed $53,950; To Approve a Resolution Amending the FY2021 Budget; BAF # 21-090-A.