CITY COUNCIL AGENDA ITEM
Memo Date: April 16, 2024.
Agenda Date: April 23, 2024.
Prepared By: Charlene Neuterman, Community Services Director
Through: Stockton Whitten, City Manager
Requested Action:
title
Authorize the City Manager to execute an agreement between the City of Cocoa and Ovation Construction, Inc. (361 S. Central Avenue, Orlando, FL32765), for the purposes of completing the Harry T. Moore Center Restoration Project (Windows and Doors) in a not to exceed amount of $277,259.63, utilizing the Sourcewell contract FL-R6-GC08-111821-COC. Approve a Resolution Amending the FY24 Budget, BAF#24-081-A for the Grant award and expense. Approve a contingency resolution and authorize the City Manager to execute change orders to Ovation Construction, Inc. or Architects, RZK resulting from use of project contingency the amount of $11,659.
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BACKGROUND:
In 2023, the City was awarded a grant through the Division of Historical Resources, Florida Department of State, for the purposes of restoring the windows and doors at the Historic Harry T. Moore Center in Diamond Square. The grant amount awarded was $150,500 which is a 1:1 grant match, requiring the City to match 50% of the awarded amount or $150,500 for a total project of $301,000.
The City is using a cooperative procurement method available through Sourcewell under contract FL-R6-GC08-111821-OCC. Sourcewell issued Invitation For Bid #111821 to the entire state of Florida for Indefinite Delivery Indefinite Quantity (IDIQ) General Construction, on November 18, 2021. Multiple General Contractors were awarded based on region. The program is overseen and administered by the Gordian Group, a leading provider of facility and construction cost data, software and services using their IDIQ pricing and contractor markups. The Construction will be completed by Ovation Construction, Inc.
City Staff conducted a site visit with representatives from Gordian, and Ovation to prepare a scope of work. The construction cost was then developed using the Gordian ez Indefinite Quantity Contracts (ezIQC) Job Order Contracting pricing. The Staff that reviewed the proposal were Brian Dale, Purchasing Manager; Gary Palmer, Facilities Manager and Charlene Neuterman, Community Services Director. The architect for this project is Architects RZK. A purchase order was previously issued to this firm.
Staff concluded that the proposal met the criteria for the project and obtained approval from the State Division of Historical Resources. Approval is requested for this Agreement and to authorize the City Manager to execute the contract with Ovation Construction in the amount of $277,259.63. Staff is further requesting the authority for the City Manager to approve any change orders to the primary construction contract and/or the Architects RZK purchase order for a project contingency amount up to $11,659.
RZK PO 80938 for $12,081 for this project was procured in FY23 for design.
PRIORITY AREA CONNECTION:
Community Outreach and Engagement.
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? Partially Choose an item.
Amount Requested $277,260
Account Number 001-3200-515.46-04
Account Name Building Repairs and Maintenance
Project GR23HM
Contingency:
Amount Requested $11,659
Account Number 001-3200-515.46-04
Account Name Building Repairs and Maintenance
Project GR23HM
The original PO will be cut for $277,259.63 with project contingency of $11,659.
PREVIOUS ACTION:
N/A
RECOMMENDED MOTION:
Recommendation
Authorize the City Manager to execute an agreement between the City of Cocoa and Ovation Construction, Inc. (361 S. Central Avenue, Orlando, FL32765), for the purposes of completing the Harry T. Moore Center Restoration Project (Windows and Doors) in a not to exceed amount of $277,259.63, utilizing the Sourcewell contract FL-R6-GC08-111821-COC. Approve a Resolution Amending the FY24 Budget, BAF#24-081-A for the Grant award and expense. Approve a contingency resolution and authorize the City Manager to execute change orders to Ovation Construction, Inc. or Architects, RZK resulting from use of project contingency the amount of $11,659