CITY COUNCIL AGENDA ITEM
Memo Date: September 11, 2024
Agenda Date: September 24, 2024
Prepared By: James Mitchell, Water Treatment Manager
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
title
To Approve a Resolution Waiving the Competitive Bidding Process for the Purpose of Making Sole Source Purchase of Cal~Flo Liquid Lime from Burnett Lime Co., Inc., Campobello. SC.; To Authorize the City Manager to Approve Change Orders in an Amount not to Exceed the Total FY2025 Budget for Chemicals, pending approval of the FY25 Budget.
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BACKGROUND:
The Cal~Flo chemical was pilot tested and selected as part of the chemical treatment process in 1999 when the surface water treatment process was constructed. Due to the unique water chemistry and the need to create a design with consistent water chemistry reactions during treatment, it was determined that some of the chemicals tested and used to treat surface water must remain constant such as Cal~Flo. The Cal~Flo lime system is a patented process that is owned exclusively by the Burnett Lime Company making this a sole source purchase.
The estimated budget for Cal~Flo chemical is developed by staff based on anticipated water processing demands; however, demands will fluctuate and the actual use of the chemical will vary. As these variances occur, staff will adjust chemical budgets throughout the year as a necessary and may increase or decrease based on the need; however, the total budget for Cal~Flo authorized by this agenda in the amount of $ 260,000.00 for Dyal will not be exceeded unless it is resubmitted to City Council for approval.
Staff is requesting City Council continue to approve and waive the competitive bidding process for the purpose of making sole source purchases of Cal~Flo Liquid Lime from Burnett Lime Co., Inc., Campobello, SC.
Staff is recommending the approval to make a sole source purchase outline above for the purpose of providing necessary chemical for the Dyal Water Treatment Plant for FY25.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted Yes, Pending Budget Approval
If not budgeted, is amendment/transfer attached? N/A
Amount Requested $260,000.00
Account Number 421-4020-536.52-09
Account Name Chemicals
Source of Funds: Operating Revenue
Dyal Plant Budgeted
Cal~Flo DYCH10 $260,000.00
PREVIOUS ACTION:
On October 24th, 2023, City Council Approved a Resolution Waiving the Competitive Bidding Process for the Purpose of Making Sole Source Purchase of Cal~Flo Liquid Lime from Burnett Lime Co., Inc., Campobello SC.
RECOMMENDED MOTION:
Recommendation
To Approve a Resolution Waiving the Competitive Bidding Process for the Purpose of Making Sole Source Purchase of Cal~Flo Liquid Lime from Burnett Lime Co., Inc., Campobello. SC.; To Authorize the City Manager to Approve Change Orders in an Amount not to Exceed the Total FY2025 Budget for Chemicals, pending approval of the FY25 budget.