CITY COUNCIL AGENDA ITEM
Memo Date: February 3, 2020
Agenda Date: February 26, 2020
Prepared By: Melinda M. Keesee, Field Operations Technician
Through: Chris M. Collier, Assistant Utilities Director
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
title
To Approve Task Order 2020-02 with Jacobs to Assist with Contractor Oversight, Quality Control, Public Relations, and Data Management for the Cross Connection Control Program, Project No. WS13BC; To Approve a Resolution Amending to FY2020 Budget, BAF#20-033-T.
body2
BACKGROUND:
The City of Cocoa Utilities Department budgeted $680K for the City’s Cross Connection Control Program for FY2020. This program includes the assessment, testing, repair and replacement of cross connection control devices as required and regulated by the Florida Department of Environmental Protection (FDEP). Through competitive Bid B-2014-07-COC, a contract was awarded to survey, test and repair cross connection control devices. This program will be continued annually as required by FDEP.
This task order will provide augmentation to City personnel through Jacobs in the form of additional project management, quality control, and long-term strategic planning for the Cross Connection Control program for FY2020. Tasks include monthly progress meetings, contractor coordination and oversight, data quality control, and assistance in planning for long-term activities associated with the results of surveying and testing of cross connection control devices.
New Jacobs contract was approved by City Council on November 13, 2019 under RFQ-20-03-COC, and signed on February 5, 2020. Staff requests approval of Task Order 2020-02 with Jacobs.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted Yes, but insufficient
If not budgeted, is amendment/transfer attached? Yes
Budget Adjustment Form #20-033-T
Amount Requested: ($103,918)
Account Number: 421-4025-536.46-00
Account Name: Repair and Maintenance
Amount Requested: $103,918
Account Number: 421-4025-536.31-03, WS13BC
Account Name: Engineering Services
Total Amount Requested: $124,902
Account Number: 421-4025-536.31-03, WS13BC
Account Name: Engineering Services
Source of Funds: Operating Revenue
PREVIOUS ACTION:
On September 23, 2014, City Council approved Task Order 2015-61 with CH2M for FY2015 CCC Program Assistance for City staff augmentation and support for CCC Program.
On September 8, 2015, City Council approved Task Order 2016-66 with CH2M for FY2016 CCC Program Assistance for City staff augmentation and support for CCC Program.
On September 27, 2016, City Council approved Task Order 2017-78 with CH2M for FY2017 CCC Program Assistance for City staff augmentation and support for CCC Program.
On October 10, 2017, City Council approved Task Order 2018-84 with CH2M for FY2018 CCC Program Assistance for City staff augmentation and support for CCC Program.
On September 25, 2018, City Council approved Task Order 2019-93 with Jacobs/CH2M for FY2019 Project Management Assistance, Data/Invoice Review, and Strategic Planning in Support of the Cross Connection Control Program.
RECOMMENDED MOTION:
Recommendation
To Approve Task Order 2020-02 with Jacobs to Assist with Contractor Oversight, Quality Control, Public Relations, and Data Management for the Cross Connection Control Program, Project No. WS13BC; To Approve a Resolution Amending to FY2020 Budget, BAF#20-033-T.