CITY COUNCIL AGENDA ITEM
Memo Date: October 3, 2023
Agenda Date: November 14, 2023
Prepared By: Frank Mirabito, Project Manager
Through: Abigail Morgan, Interim Public Works Director/City Engineer
Requested Action:
title
Approve a Resolution Amending the FY2024 Budget, BAF#24-011-A to fund the Stradley Park Project. Authorize the City Manager to Approve a Task Order/Purchase Order to W&J Construction Corporation utilizing the existing Piggy-back contract for Brevard County’s Continuing Construction Manager (At Risk) Services, Contract # RFQ 6-22-05 Effective July 7, 2022 through 11/21/2025 for the Guaranteed Maximum Price (GMP) of $621,637 for improvements to the Football Field at Don “Mo” Stradley Memorial Park. Approve a Contingency Resolution Authorizing the City Manager to issue Owner Directed Change Order not to exceed $60,000.
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BACKGROUND:
Council directed staff to design and construct certain improvements at Stradley Park Football Field. These improvements are funded through a combination of FY2021 Assigned Fund Balance and Unassigned Fund Balance.
Bid # B-23-21-COC for capital improvements at Provost and Don “Mo” Stradley memorial Park was broadcast on March 31, 2023, closed on May 4, 2023 with no bids.
On July 11, 2023 Council approved the Construction Manager at Risk (CMAR) approach.
Staff contacted W&J Construction and requested the following improvements at Don “Mo” Stradley memorial Park:
Demolition
Stormwater Improvements
New Football Field with irrigation
New Fencing
Dry Retention Pond
On September 26, 2023 W&J Construction submitted the following GMP - $621,637. Public Works is requesting $60,000 in contingency for owner directed change orders that the City Manager will approve. Approval of BAF24-011-A is also requested to provide additional funding for this project and to “rollover” the budget for RZK PO #79477 for the design of the project.
STRATEGIC PLAN CONNECTION:
City Parks improve the City’s Image and encourages physical activity.
BUDGETARY IMPACT:
Budgeted Yes - Partially
If not budgeted, is amendment/transfer attached? Yes
Amount Requested $549,028
Account Number 001-0000-389.99-50 AFBP21
Account Name Fund Balance
Amount Requested $132,609
Account Number 001-0000-389.99-50 AFBP21
Account Name Fund Balance
Amount Requested $10,748 (FY23 PO 79477 Balance)
Account Number 001-0000-389.99-50 AFBP21
Account Name Fund Balance
Amount Requested $488,376
Account Number 001-3580-519-63-07 PWFBSP
Account Name Infrastructure ITB
Amount Requested $133,261
Account Number 001-3580-519-63-00 PWFBSP
Account Name Infrastructure
Amount Requested $60,000
Account Number 001-3580-519-63-00 PWFBSP
Account Name Infrastructure
Amount Requested $10,748 (RZK PO 79477)
Account Number 001-3580-519-63-00 PWFBSP
Account Name Infrastructure
$60,000 Contingency is available but not included within the original purchase order.
Total Budget for W&J with Contingency $681,637
Total PO Roll RZK #79477 $10,748
Total Amended Budget $692,385
PREVIOUS ACTION:
On July 11, 2023 Council approved the use of Construction Manager at Risk Services for park improvements at Provost Park, Don “Mo” Stradley Memorial Park and Junny Rios Martinez Park.
RECOMMENDED MOTION:
Recommendation
Approve a Resolution Amending the FY2024 Budget, BAF#24-011-A to fund the Stradley Park Project. Authorize the City Manager to Approve a Task Order/Purchase Order to W&J Construction Corporation utilizing the existing Piggy-back contract for Brevard County’s Continuing Construction Manager (At Risk) Services, Contract # RFQ 6-22-05 Effective July 7, 2022 through 11/21/2025 for the Guaranteed Maximum Price (GMP) of $621,637 for improvements to the Football Field at Don “Mo” Stradley Memorial Park. Approve a Contingency Resolution Authorizing the City Manager to issue Owner Directed Change Order not to exceed $60,000.