CITY COUNCIL AGENDA ITEM
Memo Date: October 22, 2024
Agenda Date: December 10, 2024
Prepared By: Frank Mirabito, Streets & Stormwater Manager
Through: Abigail Morgan, P.E. - Public Works Director
Requested Action:
title
To Approve Task Orders 2025-11, 2025-12, & 2025-13 with Atlantic Development of Cocoa, Inc. utilizing RFQ# 20-18-COC for Construction Repair of Existing Stormwater Infrastructure in three locations for a total amount of $204,646; To Approve a Resolution Authorizing the City Manager to Approve and Execute Change Orders in an Amount Not to Exceed $20,000 (10% of the Task Order Contract Amount) for a Total Project Cost of $224,646; Authorize the City Manager to issue the purchase orders.
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BACKGROUND:
The Stormwater Division has identified the following three locations for re-construction of existing critical Stormwater Infrastructure:
1) Bracco Pond S/W facility - $116,020
2) Cidco Road - Westerly of E. Industry Road - $38,310.35
3) Indian River Drive @ Carmalt Street - $50,314.75
RFQ 20-18-COC for General Contractor - Utility Systems was broadcast on June 8, 2020, closed on July 15, 2020 and Awarded on October 27, 2020. There are three awarded vendors: Atlantic Development, Danus Utilities and Hinterland Group. A request for quotation for each project was submitted to all three vendors. The bids received are tabulated below:
|
|
Cidco Road |
IRD & Carmalt |
Bracco Pond |
|
Atlantic Development |
$38,310.35 |
$50,314.75 |
$116,020.00 |
|
Danus Utilities |
$52,800.00 |
$86,470.00 |
$180,410.00 |
|
Hinterland Group |
$89,537.00 |
No Bid |
$288,190.00 |
Atlantic Development submitted the lowest bid on all projects and will be issued a task order for each. Staff recommends approval of Task Orders 2025-11, 2025-12, and 2025-13 with Atlantic Development of Cocoa, Inc. for reconstruction of Stormwater Utility’s infrastructure.
Staff is also requesting that City Council approve an additional $20,000 as contingency for these task orders. The additional amount is ~10% of the contract amount and will be used for change orders with approval by the City Manager. If a change order is needed, the additional amount will allow the project to continue forward while minimizing delays.
The additional $20,000 for Construction Contingency Budget will not be added to the initial purchase order. Each change order will be reviewed by staff before it is sent to the City Manager for approval, and subsequently added to the purchase order.
STRATEGIC PLAN CONNECTION:
Public Safety - Flood mitigation to protect Life and Property is a core responsibility of the Stormwater Utility.
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? No
Amount Requested $224,646
Account Number _423-3570-538.63-00 CA2502
Account Name _Stormwater Infrastructure
PREVIOUS ACTION:
RFQ Q 20-18-COC was awarded by Council on October 27, 2020.
RECOMMENDED MOTION:
Recommendation
To Approve Task Orders 2025-11, 2025-12, & 2025-13 with Atlantic Development of Cocoa, Inc. utilizing RFQ# 20-18-COC for Construction Repair of Existing Stormwater Infrastructure in three locations for a total amount of $204,646; To Approve a Resolution Authorizing the City Manager to Approve and Execute Change Orders in an Amount Not to Exceed $20,000 (10% of the Task Order Contract Amount) for a Total Project Cost of $224,646; Authorize the City Manager to issue the purchase orders.