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File #: 24-397    Version: 1 Name:
Type: Contract Status: Agenda Ready
File created: 7/12/2024 In control: City Council
On agenda: 7/23/2024 Final action:
Title: Approve a Resolution to Waive Competitive Bidding for the purchase of Six (6) Police vehicles & associated equipment, Approve a Resolution Amending the FY-2024 Budget, BAF#24-110-T1 (AFBP21 $122,000) and T2 (AR24PV $244,000). Approve Budget Transfer, Authorize City Manager to execute Purchase Order for the purchase of vehicles & equipment.
Attachments: 1. Resolution_Waive_Comp_Bid_Cocoa_Ford.pdf, 2. Cocoa PD 3.3 GAS QUOTE.pdf, 3. NJPA_COCOA CITY OF_53384_Quote_2.pdf, 4. Quote_9484_from_Firehouse_Graphics__Signs_LLC.pdf, 5. Quote_9485_from_Firehouse_Graphics__Signs_LLC.pdf, 6. SQ-537278.pdf, 7. Budget Resolution FY 2024-066 ADA Compliant.pdf, 8. PDF BAF 24-110-T1-PD AFBP21 for 2 PD Vehicles (7-23-24) Agenda 24-397.pdf, 9. PDF BAF 24-110-T2-PD CSLFRF for 4 PD Vehicles (7-23-24) Agenda 24-397.pdf.pdf
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CITY COUNCIL AGENDA ITEM

Memo Date: July 8, 2024
Agenda Date: July 23, 2024
Prepared By: Tony Jones, Fleet Manager
Through: Abigail Morgan, P.E., Public Works Director / City Engineer
Requested Action:
title
Approve a Resolution to Waive Competitive Bidding for the purchase of Six (6) Police vehicles & associated equipment, Approve a Resolution Amending the FY-2024 Budget, BAF#24-110-T1 (AFBP21 $122,000) and T2 (AR24PV $244,000). Approve Budget Transfer, Authorize City Manager to execute Purchase Order for the purchase of vehicles & equipment.
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BACKGROUND:

The local Ford dealer Cocoa Ford has over (200) 2024 Ford Police Interceptor Utility (Explorers) in-stock. The dealer is selling these vehicles at a substantial reduced cost several thousand dollars under contract pricings. Cocoa Ford has opened an equipment upfitting shop, this shop will be installing all police equipment locally this service has been provided by vendor outside of Brevard County. Cocoa Ford is providing the equipment and installation at a substantial reduced cost. A Quote from Alan Jay for the Vehicles including Equipment Installation and a quote from Dana Safety for just the equipment installation are provided for comparison to show that Cocoa Ford is providing the best price.

Since these purchases in cumulatively exceed the bidding threshold, staff is requesting a resolution to waive competitive bidding as it is in the best interest of the City to make these purchases directly from Cocoa Ford.

Cocoa Police Department has several patrol vehicles in its FY-2025 vehicle CIP. Staff is recommending purchasing these vehicles now these vehicles are available for immediate delivery. The cost of the Patrol Interceptor is $58,692 each for a purchase cost of $352,152. Additional costs for decals and other miscellaneous costs are estimated at $13,848 for a total of $366,000. This is a fully equipped patrol vehicle, plus police decaling this decaling will be installing by loc...

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