CITY COUNCIL AGENDA ITEM
Memo Date: February 2, 2021
Agenda Date: February 23, 2021
Prepared By: Cheryl Meisenzahl, Contracts Technician
Through: Bryant Smith III, P.E., CFM, Public Works Director/City Engineer
Requested Action:
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Approve the Second and Final Amendment to Purchase Agreement with Myra Planning & Design , RFQ-Q-15-14-COC; Traffic Engineering Services; Approve Second and Final Amendment to Purchase Agreements with Infrastructure Solutions and Mead & Hunt, RFQ-16-01-COC(A), for Civil Engineering Services; Infrastructure Solutions and Mead & Hunt, RFQ-16-01-COC(B), for Stormwater Engineering Services; Southeastern Surveying & Mapping, RFQ-16-01-COC(C), for Surveying Services; Ardaman & Associates and Universal Engineering, RFQ-16-01-COC(D), for Geotechnical Engineering Services and Architects RZK, Inc., RFQ-16-01-COC(E), for Architectural Services. Each Final renewal Amendment will be effective January 27, 2019 through January 26, 2023End
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BACKGROUND:
In 2015, Public Works staff selected qualified contractors to provide various technical services in accordance with the Florida Consultant Competitive Negotiation Act (CCNA) process. Council entered into Continuing Service Agreements with consultants to provide services on an as needed basis which have assisted the Public Works staff in completing many capital projects. These consultants entered into three-year contracts with two each two-year renewal clauses in January 2016. On January 23, 2019, Council approved the first Amendment renewal for two (2) years, which expired on January 26, 2021. The Purchasing Division has sent out the second and final renewal notices and all firms wish to renew their respective contracts. Firms have provided responsive services; therefore, staff recommends that these contracts be amended to renew for the final two-year term extending contract ending final end dates to January 26, 2023.
STRATEGIC PLAN CONNECTION:
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BUDGETARY IMPACT:
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