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File #: 23-658    Version: 1 Name:
Type: Contract Status: Agenda Ready
File created: 10/12/2023 In control: City Council
On agenda: 11/14/2023 Final action:
Title: Approve Participation in Cooperative Purchasing Agreements for the Purchase of Vehicles and the associated options and equipment for FY-2024 Utilizing Sourcewell Contracts 2024 091521-NAF&06, 060920-ATC and Florida State DMS PA 25100000-23-STC; Approve a Resolution Amending the FY24 Budget BAF#24-016-A for the additional cost of one vehicle and the FY23 Vehicle Budget Roll for unencumbered funds, and Authorize City Manager to execute Purchase Orders to Contract Dealers
Attachments: 1. Budget Resolution FY 2023-132 ADA Compliant.pdf, 2. BAF-24-016-A-PW-FY24 & FY23 Vehicles (11-14-23) Agenda 23-658.pdf, 3. Autocar Contract 060920.pdf, 4. City of Cocoa DOT 9193.pdf, 5. Step One Automotive dba Ford Crestview.pdf, 6. National Auto Fleet Contract 091521.pdf, 7. NJPA-COCOA, CITY OF-32014_45951-1_Quote 4010 TRUCK 4X4.pdf, 8. NJPA-COCOA, CITY OF-45967-Quote-1 2100 CPD TRUCK 4X4.pdf, 9. NJPA-COCOA, CITY OF-45981-ATT 4010 ADMIN TOY CAM.pdf, 10. NJPA-COCOA, CITY OF-46523-Quote-4 3540 SERVICE TRUCK.PDF, 11. NJPA-COCOA, CITY OF-48900-Quote-1 3560 AERIAL BUCKET.pdf, 12. NJPA-COCOA, CITY OF-49260-Quote-1 4055 Crew Cab 4X4.PDF, 13. NJPA-COCOA, CITY OF-49267-Quote-1 3520 TRUCK LANDSCAPE.pdf, 14. NJPA-COCOA, CITY OF-F2A 600A_45953-1_Quote 4025 F250 UTILITY.pdf, 15. NJPA-COCOA, CITY OF-F4G 650A_45982-1_Quote 4025 F450 UTILITY w AUTOCRANE.pdf, 16. NJPA-COCOA, CITY OF-K7B_45948-2_Quote 2100 3 EA SUV.pdf, 17. NJPA-COCOA, CITY OF-K7B_45971-1_Quote 4120 SUV.pdf, 18. NJPA-COCOA, CITY OF-W4G 650A_45976-1_Quote 3570 TRUCK CREW CAB UTILITY.pdf, 19. NJPA-COCOA, CITY OF-W8E 100A 993_45956-2_Quote 1515 MAVICK HYBRID.pdf, 20. NJPA_COCOA CITY OF_49935_Quote_4 1515 M-HYBRID.pdf, 21. NJPA-COCOA CITY OF-W5H 660A_45968-1_Quote 2100 BRUSH TRUCK.pdf, 22. STEPONE 2023 MAVERICK FWD XLT HYBRID QUOTE PDF.pdf, 23. agenda file 2023a.pdf
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CITY COUNCIL AGENDA ITEM

Memo Date: October 12, 2023
Agenda Date: October 24, 2023
Prepared By: Tony Jones, Fleet Manager
Through: Abigail Morgan, P.E. Interim Public Works Director / City Engineer
Requested Action:
title
Approve Participation in Cooperative Purchasing Agreements for the Purchase of Vehicles and the associated options and equipment for FY-2024 Utilizing Sourcewell Contracts 2024 091521-NAF&06, 060920-ATC and Florida State DMS PA 25100000-23-STC; Approve a Resolution Amending the FY24 Budget BAF#24-016-A for the additional cost of one vehicle and the FY23 Vehicle Budget Roll for unencumbered funds, and Authorize City Manager to execute Purchase Orders to Contract Dealers...End

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BACKGROUND:

The City of Cocoa Capital Vehicle Improvement Program implements a systematic replacement of vehicles and equipment to minimize maintenance cost, equipment down time, vehicle equipment obsolescence, newer technology and more efficient vehicles. 27 vehicles I have been identified for replacement in FY-2024 and 1 new vehicle is needed for the Water Field Operations Department. These vehicles span several Department / Divisions and Funds. A Budget transfer is needed for the replacement Fleet Service Truck the final quote is more than the budget amount. The final quote for the Facility Bucket Truck is less than the budgeted the remaining funds will be used to cover the overage. Some of the vehicle were budgeted in FY-2023 those vehicles could not be purchase due to manufacture availability these vehicles can be ordered in FY-2024. A listing of the vehicles purchased by Department has been provided in the table below:
DEPT
DIV
QUOTE
MAKE/MODEL
QTY
TOTAL
Fire
2201
45968-1
2024 FORD F550 4X4 C/C|1010|$62,405
Police
2100
45948-2
2024 FORD EXPLORER |1010|$123,816
Police
2100
45967-1
2024 FORD F-150 CREW CAB |1010|$44,309
PW
3570
45976-1
2024 FORD F-450 CREW CAB |1010|$73,018
PW
3560
48900-1
2024 FORD F-550 REGULAR CAB |1010|$152,754
PW
3540
4...

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