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File #: 24-659    Version: 1 Name:
Type: Contract Status: Agenda Ready
File created: 11/14/2024 In control: City Council
On agenda: 12/10/2024 Final action:
Title: To Approve a Resolution Amending the FY2025 Budget, BAF No. 25-009-IFT; Approve the Vortex Proposal for Manhole Rehabilitation Services Utilizing the HGAC (Houston-Galveston Area Council) National Cooperative Purchasing Contract No. TP07-18 Effective July 1, 2018 through June 29, 2021, Renewed Through June 30, 2025
Attachments: 1. E-Verify Contractor Affidavit.pdf, 2. Executed Extension 4 - Vortex Services, LLC.pdf, 3. FULLY EXECUTED 2nd Amendment Renewal Contract No. TP07-18.pdf, 4. FULLY EXECUTED 2023 Standard Form for New Piggyback Contract TP07-18.pdf, 5. HGACBuy Cocoa Participation Proof.pdf, 6. Original HGAC Agreement 12-13-11.pdf, 7. TP07-18 Updated HGAC Contract (Votrex) - June 2018.pdf, 8. HGAC Pricing 5-30-24.pdf, 9. Vortex FY25 Proposal 2433281.pdf, 10. Vortex Budget Resolution FY 2025.pdf, 11. BAF 25-009-IFT-UT- VORTEX MANHOLE LINING (12-10-24) AGENDA 24-659.pdf
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CITY COUNCIL AGENDA ITEM

Memo Date: November 14, 2024
Agenda Date: December 10, 2024
Prepared By: Melinda M. Keesee, Field Operations Technician
Through: Donnie Howard, Field Operations Manager
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
title
To Approve a Resolution Amending the FY2025 Budget, BAF No. 25-009-IFT; Approve the Vortex Proposal for Manhole Rehabilitation Services Utilizing the HGAC (Houston-Galveston Area Council) National Cooperative Purchasing Contract No. TP07-18 Effective July 1, 2018 through June 29, 2021, Renewed Through June 30, 2025
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BACKGROUND:

In FY19, the City of Cocoa Utilities Department, Carollo Engineers, and RedZone Robotics, Inc. (RedZone) completed a comprehensive sanitary sewer manhole assessment program that included a comprehensive evaluation of the condition of manholes and development of a capital improvement program for manhole rehabilitation and replacement. During this process, CCTV data of the City's sanitary sewer manholes (approximately 1,900 manholes) was captured and thoroughly reviewed utilizing the nationally recognized standard Manhole Assessment and Certification Program (MACP) coding process created by the National Association of Sewer Service Companies (NASSCO). Carollo Engineers, Inc. subsequently provided a comprehensive review of the manhole conditions based on RedZone's CCTV data. As part of this analysis, a comprehensive plan was developed to address the manholes that are in need of repair and rehabilitation on an annual basis.

Rehabilitation of the critical manholes was recommended based on the severity of defects, potential for defect progression, consequence of failure, and geographical location. Coating the inside of the manhole structure to provide complete structural repair and reduced infiltration was recommended. The sewer treatment plant will then no longer incur the cost of treating ground water from these leaking manholes, while also extending the man...

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