CITY COUNCIL AGENDA ITEM
Memo Date: July 11, 2024
Agenda Date: July 23, 2024
Prepared By: Tony Jones, Fleet Manager
Through: Abigail Morgan, P.E., Public Works Director / City Engineer
Requested Action:
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Authorize City Manager to execute a Change Order to PO # 81307 in the amount of $23,000 due to an increase in price of JET-VAC 900-12 Yard Truck Mounted Combination Sewer Jet Vacuum Sewer Cleaner
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BACKGROUND:
Sewer Field Operations Division budget for a new JET-VAC truck in FY-2023 City council approved the purchase Council Meeting dated July 11, 2023, Agenda File Number 23-399 for $476,000. The truck was originally spec with a 2023 Cab & Chassis due to the availably of Cab & Chassis Post COVID the truck was built with a 2024 Cab & Chassis. The contract pricing changed as a result of the 2024 Cab & Chassis $23,000. The truck arrived the corrected invoice price is $499,000 a change order is need to pay the invoice This increase in price was not budgeted; however, there are cost savings from the purchase of other vehicles in the Machinery & Equipment account to cover the cost increase. The total purchase price exceeds the City Manager purchase approval authorization, so staff is requesting approval to increase the purchase order.
STRATEGIC PLAN CONNECTION:
None
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? N/A
Amount Requested $23,000
Account Number 421-4125-536.64-00 CA2301
Account Name Machinery and Equipment
If a P.O. Change Order is involved please complete the following:
Change Order Amount $23,000_
Original Purchase Order 81307_
Original P.O. Amount _$476,000
For this Agenda Item note Prior Change Order Information:
Total number of change orders to date 0_
Total amount in change orders to date _$0
PREVIOUS ACTION:
Purchase Approved by Council on July 11, 2023 Agenda File 23-2023
RECOMMENDED MOTION:
Recommendation
Authorize City Manager to execute a Change Ord...
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