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File #: 23-676    Version: 1 Name:
Type: Contract Status: Agenda Ready
File created: 10/19/2023 In control: City Council
On agenda: 11/14/2023 Final action:
Title: To Approve a Resolution Amending the FY2024 Budget, BAF No. 24-021-IFT; Approve the Vortex Proposal for Manhole Rehabilitation Services Utilizing the HGAC (Houston-Galveston Area Council) National Cooperative Purchasing Contract No. TP07-18 Effective July 1, 2018 through June 29, 2021, Renewed Through June 30, 2024
Attachments: 1. E-Verify Contractor Affidavit.pdf, 2. Executed Amendment 3- Vortex Services, LLC.pdf, 3. FULLY EXECUTED 1st Amendment Renewal Contract No. TP07-18.pdf, 4. FULLY EXECUTED 2023 Standard Form for New Piggyback Contract TP07-18.pdf, 5. HGACBuy Cocoa Participation Proof.pdf, 6. Original HGAC Agreement 12-13-11.pdf, 7. Price List TP07-18 HGAC Contract (Votrex) - June 2018.pdf, 8. TP07-18 Updated HGAC Contract (Votrex) - June 2018.pdf, 9. Vortex COI Exp 12-11-23.pdf, 10. Vortex Proposal - 2324668 - FY24 MH Rehab Combined 10.10.23.pdf, 11. Budget Resolution FY 2023-133 (Vortex Agenda 23-676).pdf, 12. BAF 24-021-IFT-UT-FND VORTEX MANHOLE LINING (11-14-23) AGENDA 23-676.pdf
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CITY COUNCIL AGENDA ITEM

Memo Date: October 19, 2023
Agenda Date: November 14, 2023
Prepared By: Melinda M. Keesee, Field Operations Technician
Prepared By: Donnie Howard, Field Operations Manager
Through: Chris M. Collier, Assistant Utilities Director
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
title
To Approve a Resolution Amending the FY2024 Budget, BAF No. 24-021-IFT; Approve the Vortex Proposal for Manhole Rehabilitation Services Utilizing the HGAC (Houston-Galveston Area Council) National Cooperative Purchasing Contract No. TP07-18 Effective July 1, 2018 through June 29, 2021, Renewed Through June 30, 2024
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BACKGROUND:

In FY19, the City of Cocoa Utilities Department, Carollo Engineers, and RedZone Robotics, Inc. (RedZone) completed a comprehensive sanitary sewer manhole assessment program that included a comprehensive evaluation of the condition of manholes and development of a capital improvement program for manhole rehabilitation and replacement. During this process, CCTV data of the City's sanitary sewer manholes (approximately 1,900 manholes) was captured and thoroughly reviewed utilizing the nationally recognized standard Manhole Assessment and Certification Program (MACP) coding process created by the National Association of Sewer Service Companies (NASSCO). Carollo Engineers, Inc. subsequently provided a comprehensive review of the manhole conditions based on RedZone's CCTV data. As part of this analysis, a comprehensive plan was developed to address the manholes that are in need of repair and rehabilitation on an annual basis.

Rehabilitation of the critical manholes was recommended based on the severity of defects, potential for defect progression, consequence of failure, and geographical location. Coating the inside of the manhole structure to provide complete structural repair and reduced infiltration was recommended. The sewer treatment plant will then no longer incur the cost of treating ground wate...

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