CITY COUNCIL AGENDA ITEM
Memo Date: December 24, 2019
Agenda Date: January 8, 2020
Prepared By: Bryant Smith III, P.E., CFM, Public Works Director/City Engineer
Through: Bryant Smith III, P.E., CFM, Public Works Director/City Engineer
Requested Action:
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Approve and execute Resolution authorizing a Multi-Year Highway Maintenance Memorandum of Agreement (ASE66) between the City of Cocoa and the Florida Department of Transportation (FDOT). Approve and execute the Multi-Year Highway Memorandum of Agreement (ASE66) between the City of Cocoa and the FDOT. Approve a Budget Resolution Amending the FY2020 Budget, accepting the additional Revenue outlined within the agreement, for the second two quarterly payments.
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BACKGROUND:
Highway Maintenance Memorandum of Agreement (AR492) between the City of Cocoa and the Florida Department of Transportation (FDOT) is set to expire March 31, 2020. The replacement agreement, ASE66, has been submitted for the City’s approval. This agreement shall be for a period of three years from the effective date on the Notice to Proceed, and may be renewed for a period that may not exceed one three-year term.
As part of this agreement, the City of Cocoa’s maintenance responsibilities includes mowing, trimming, and litter removal along portions of State Road (SR) 501, SR 529, SR 5, SR 524, and SR 520, as described in Exhibit B of the attached Agreement.
Following a Notice to Proceed, FDOT agrees to pay the City of Cocoa compensation for the cost of maintenance as described in the attached Agreement. The payment amount will be $17,782.50 per quarter or $71,130.00 per year. The current FY2020 Budget has revenues of $52,336, which was in the previous agreement at $13,084 a quarter, therefore a budget amendment accepting the additional $9,397 in revenue outlined in the new agreement is attached, for the second two quarterly payments in FY2020.
The roadways included in the Agreement are as follows:
|
Section |
SR |
Location |
Length |
|
70011 |
501 |
From Dixon Blvd. (M.P. 1.193) north to SR 524/Industry Rd. (M.P. 3.358) |
2.165 |
|
70014 |
519 |
From Cocoa/Rockledge City limits at Rosa L. Jones Dr. (M.P. 4.163) to SR 520 (M.P. 4.604) |
0.441 |
|
70020 |
5 |
From Cocoa/Rockledge City limits (M.P. 20.545) to North Cocoa City Limits Roundtree Dr. (M.P. 25.000) |
4.455 |
|
70070 |
524 |
From SR 520 (M.P. 0.000) (West of I-95) to the southernmost ramps from SR 528 onto Industry Td. (M.P. 4.749) |
4.749 |
|
70070002 |
524 |
From EB off-ramp from SR 528 onto Industry Toad (M.P. 0.000) to northernmost WB on-ramp to SR 528 (M.P. 0.381) towards Orlando |
0.381 |
|
70100 |
520 |
Eastbound from the West City limits (M.P. 7.821) to the West end of the Hubert Humphrey Bridge (M.P. 9.348) |
1.527 |
|
70100001 |
520 |
Westbound from West end of the Hubert Humphrey Bridge to King Street |
0.566 |
STRATEGIC PLAN CONNECTION:
This agreement allows the City of Cocoa to provide a higher level of service towards landscaping and associated maintenance along high visibility corridors in the City. This helps to improve the City of Cocoa’s image and brand.
BUDGETARY IMPACT:
Revenue from FDOT will be realized to partially offset the City’s cost of increased maintenance. The below Budget Amendment is to accept the additional revenue outlined within the new agreement.
Budget Amendment # 20-024
Revenue
Account Number 001-0000-343.90-03
Account Name FDOT Median Maintenance
Revenue -$9,397
Expense
Account Number 001-3520-572.34-09
Account Name Mowing Contracts
Revenue -$9,397
Two quarterly payments under the previous agreement from FDOT, for Median Maintenance for State roads: $13,084 X 2 and two quarterly payments under the new agreement $17,782.50 X 2 for the total revenue of $61,733 for FY2020. FY 2021 and FY 2022 will be all at the new rate of $17,782.50 X 4 quarters, for a total of $71,130 in revenue.
PREVIOUS ACTION:
Prior agreement AR492 was approved by Council at the January 28, 2014 meeting as Item VIII.2.
RECOMMENDED MOTION:
Recommendation
Approve and execute Resolution authorizing a Multi-Year Highway Maintenance Memorandum of Agreement (ASE66) between the City of Cocoa and the Florida Department of Transportation (FDOT). Approve and execute the Multi-Year Highway Memorandum of Agreement (ASE66) between the City of Cocoa and the FDOT. Approve a Budget Resolution Amending the FY2020 Budget, accepting the additional Revenue outlined within the agreement, for the second two quarterly payments.