CITY COUNCIL AGENDA ITEM
Memo Date: January 8, 2020
Agenda Date: January 22, 2020
Prepared By: Norma E. Hernandez, Administrative Secretary
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
title
To Approve Amendment #2 to Task Order 2020-102 with CH2M Hill Engineers, Inc. for Temporary Critical Support for Water Field Operations Division and Cross Connection Control (CCC) Program; To Approve Amendment #2 to Task Order 2020-103 with CH2M Hill Engineers, Inc. for Temporary Critical Engineering Support Services and; To Approve Amendment #2 to Task Order 2020-104 with CH2M Hill Engineers, Inc. for Temporary Critical Plan Review Support Services
End
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BACKGROUND:
The Utilities Department staff requested assistance from CH2M Hill to provide temporary critical support services for the WFO and Cross Connection Control (CCC) Program and provide temporary critical Engineering and Plan Review Support Services.
On January 2, 2020, the Assistant City Manager approved amendment #1 to all three task orders that didn’t require City Council approval because the amounts were below the $50,000 City Manager’s signing authority.
On January 7, 2020, staff was notified that there will not be enough funds for these three task orders for CH2M Hill to continue to provide the critical support while contract negotiations are completed for the new contract.
Staff is requesting City Council approval of Amendment #2 to T.O. 2020-102, T.O. 2020-103 and T.O. 2020-104.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? N/A
Amount Requested $56,517.28 (T.O. 2020-102)
$65,149.16 (T.O. 2020-103)
$67,571.76 (T.O. 2020-104)
Account Number 421-4025-536.31-03 (T.O. 2020-102)
421-4055-536.63-00, WS1221 (T.O. 2020-103 and T.O. 2020-104)
Account Name Engineering Services (T.O. 2020-102)
Infrastructure (T.O. 2020-103 and T.O. 2020-104)
Source of Funds: Operating Revenue
Change Order Amount (T.O. 2020-102) $56,517.28
Original Purchase Order 75477
Original P.O. Amount $17,615.76
Total number of change orders to date 2
Total amount in change orders to date $106,304.88
Change Order Amount (T.O. 2020-103) $65,149.16
Original Purchase Order 75375
Original P.O. Amount $34,267.66
Total number of change orders to date 2
Total amount in change orders to date $115,073.90
Change Order Amount (T.O. 2020-104) $67,571.76
Original Purchase Order 75374
Original P.O. Amount $32,224.56
Total number of change orders to date 2
Total amount in change orders to date $117,396.96
PREVIOUS ACTION:
None.
RECOMMENDED MOTION:
Recommendation
To Approve Amendment #2 to Task Order 2020-102 with CH2M Hill Engineers, Inc. for Temporary Critical Support for Water Field Operations Division and Cross Connection Control (CCC) Program; To Approve Amendment #2 to Task Order 2020-103 with CH2M Hill Engineers, Inc. for Temporary Critical Engineering Support Services and; To Approve Amendment #2 to Task Order 2020-104 with CH2M Hill Engineers, Inc. for Temporary Critical Plan Review Support Services.