CITY COUNCIL AGENDA ITEM
Memo Date: January 27, 2020
Agenda Date: January 30, 2020
Prepared By: Heath Hancher, Purchasing & Contracts Manager
Through: Rebecca Bowman, Finance Director
Requested Action:
Pursuant to Section 2-4 of the City Code, Approve a Construction Contingency Resolution related to the Riverfront Front Promenade Project (ITB Bid No. B-20-08-COC) and establishing a revised total construction budget of $1,052,909 and authorizing the City Manager to issue Change Orders to the primary construction contract with Rush Marine, LLC. and any additional service contracts related to the project up to the $94,200 Project Contingency. Approve Budget Adjustment Form (BAF) # 20-031 and a Budget Resolution Amending the FY20 Adopted Budget to provide additional funding for the above project due to the change in contract amount for the above project.
BACKGROUND:
ITB Bid No. B-20-08-COC was originally awarded to Canaveral Construction Company and approved by council on 12/11/2019, Agenda No. 19-615 with a contract value of $958,709. 00 (Base + Alternate) and additional budget of $94,200 ($74,200 project contingency; $20,000 other project costs) for a total budgeted amount of $1,052,909. The project was originally budgeted in FY 2019 for $500,000 and some of the allocated budget has been used for the T-Docks and Day Slips project. Additional BAF #s 20-022-A, 20-020-T, 20-020-A and 20-018-A provided increased budget for the project cost of $1,052,909.
Due to the results of a bid protest, the bid award was given to Rush Marine LLC on Agenda No. 20-58 at the City Council regular meeting 1/22/2020, which changed the cost of the bid award to $995,558, keeping the original additional budget of $94,200 in place ($74,200 contingency; $20,000 other project costs), resulting in a revised project cost of $1,089,758. As the cost of the project has changed by $36,849 ($1,052,909 original cost-$1,089,758 revised cost), this agenda item is necessary to increase the project budget and update the Contingency Resolution.
STRATEGIC PLAN CONNECTION:
This project will improve the image and increase the economic development opportunities for the City. This project is also consistent with the Cocoa Redevelopment Agency’s Plan and will improve access to the water for residents of and visitors to the City of Cocoa.
BUDGETARY IMPACT:
Budgeted No
If not budgeted, is amendment/transfer attached? Yes
BAF # 20-031 is needed to provide the additional funding for this project:
Project # ES17HI
Amount Requested: $36,849
Account Number: 001-0000-389.99-50
Account Name: Fund Balance Reserves
Amount Requested: $ 36,849
Account Number: 001-1600-581.91-32
Account Name: Transfer to Fund 302
Amount Requested: $ 36,849
Account Number: 302-000-381.91-01
Account Name: Transfer from Fund 001
Amount Requested: $ 36,849
Account Number: 302-3580-519.63-00
Account Name: Infrastructure
CRA Agenda 19-652 (Dec 11, 2019 meeting/BAF #20-020-T and #20-020-A) Transferred $248,878 from the Cocoa CRA contingency and infrastructure accounts to the Lee Wenner Park Capital Projects Fund 302 for enhancements to the Promenade Account 302-3580-572.63-04.
CRA Agenda 19-653 (Dec 11, 2019 meeting) BAF #20-022-A transferred $34,889 from the Cocoa CRA Fund Balance to the Capital Projects Fund for enhancements to the Promenade Account 302-3580-572.63-04.
There is existing FY2020 expenditure budget of $769,142 in account 302-3580-572.63-04. (FIND Grant revenue from grant # FIND Grant BV-CO-17-139E $427,100: FIND Grant revenue from grant # FIND Grant BV-CO-17-134: $225,000; Other Funding Sources $117,042.
The budget for this project is as follows:
Award of contract to Rush Marine LLC: $995,558.00
Budgetary contingency for the project: $74,200
Other costs for the project (surveying, soil samples, permitting, etc.): $20,000.00
Total Budget: $1,089,758 inclusive of project contingency and other project costs.
PREVIOUS ACTION:
At the December 11, 2019 regular City Council meeting, City Council awarded Bid No. B-20-08-COC to Canaveral Construction for $952,909, and contingency of $74,200 and other project costs of $20,000 related to the Riverfront Front Promenade project.
At the January 22nd, 2020 regular council meeting, the City Council upheld the formal bid protest of Rush Marine LLC resulting in the bid award going to Rush Marine Construction and changing the budget for the project.
RECOMMENDED MOTION:
Approve a Construction Contingency Resolution related to the Riverfront Front Promenade Project (ITB Bid No. B-20-08-COC) and establishing a total construction budget of $1,052,909 and authorizing the City Manager to issue Change Orders to the primary construction contract with Rush Marine, LLC., and any additional service contracts related to the project up to the $94,200 Project Contingency. Approve Budget Adjustment Form (BAF) # 20-031 and a Budget Resolution Amending the FY20 Adopted Budget to provide additional funding for the above project due to the change in contract amount for the above project.