CITY COUNCIL AGENDA ITEM
Memo Date: February 4, 2020
Agenda Date: February 26, 2020
Prepared By: Melinda M. Keesee, Field Operations Technician
Through: Chris M. Collier, Assistant Utilities Director
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
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To Approve Task Order 2020-11 with Carollo Engineers, Inc. to assist Sewer Field Operations (SFO) in Project and Assessment Information Management Assistance, Quality Control Process Development, Long-Term Strategic Planning, and SCADA Maintenance; To Approve a Resolution Amending the FY2020 Budget, BAF#20-037.
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BACKGROUND:
Over the past five years, the City has successfully implemented and completed a comprehensive gravity sewer collections system assessment program. The information gained from this program provides data critical to the successful implementation of a proactive asset management team within Sewer Field Operations (SFO).
As part of the development of the asset management team and as support to SFO in maintaining the City’s sewer collections system as a whole, the City of Cocoa has requested that Carollo Engineers, Inc. assist SFO in prioritizing asset repair and replacement activities, scoping and preparing contract documents, managing outside services, organizing and utilizing asset data, and increasing staff collaboration and interactions. The services under this task order will include providing project and assessment information management assistance, quality control process development, long-term strategic planning, and SCADA maintenance. Staff along with assistance from Carollo Engineers, Inc. will manage the efforts required to determine the scope of work necessary for repair and replacement of sewer collections infrastructure.
Staff requests approval of Task Order 2020-11 with Carollo Engineers effective January 8, 2020.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted Yes, but insufficient
If not budgeted, is amendment/transfer attached? Yes
Budget Adjustment Form # 20-037
Amount Requested: ($50,811)
Account Number:421-4125-536.46-00
Account Name: Repair and Maintenance
Amount Requested: $50,811
Account Number:421-4125-536.31-03
Account Name:Engineering Services
Total Amount Requested
Amount Requested: $175,810.66
Account Number: 421-4125-536.31-03
Account Name: Engineering Services
Source of Funds: Operating Revenue
PREVIOUS ACTION:
On August 28, 2018, City Council approved Task Order 2019-02 with Carollo Engineers, Inc. to assist Sewer Field Operations (SFO) in Project Assessment Information Management Assistance, Quality Control Process Development, Long-Term Strategic Planning, and SCADA Maintenance for FY2019.
RECOMMENDED MOTION:
Recommendation
To Approve Task Order 2020-11 with Carollo Engineers, Inc. to assist Sewer Field Operations (SFO) in Project and Assessment Information Management Assistance, Quality Control Process Development, Long-Term Strategic Planning, and SCADA Maintenance; To Approve a Resolution Amending the FY2020 Budget, BAF #20-037.