CITY COUNCIL AGENDA ITEM
Memo Date: February 18, 2020
Agenda Date: February 26, 2020
Prepared By: Bryant Smith III, P.E., CFM, Public Works Director/City Engineer
Through: Bryant Smith III, P.E., CFM, Public Works Director/City Engineer
Requested Action:
title
Approve a Resolution increasing the contingency for the Barbara Jenkins Street relining of various sized pipes from 10% to 15%, for a total project authorization of $122,749.85 and approve City Manager authority to approved related Change Orders.
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BACKGROUND:
On December 11, 2019, the City Council approved Agenda Item 19-622 to enter into a co-operative purchasing agreement with Granite Inliner in the amount of $106,739.00, plus a 10% contingency of $10,673.90 for a total of $117,412.90, using Polk County Bid 17-326 to reline various sized pipes on Barbara Jenkins Street and approve City Manager authority to approve the related purchase order.
While Granite Inliner (Contractor) was mobilized to begin this work, the Contractor found discrepancies in the scope of work and the actual infrastructure in the work location. This error was due to inaccuracies in the City’s stormwater data. A pipe listed as 18” was actually 24”. This led to a change order at a cost higher than the previous authorization, with contingency. The is additional impact on the budget, as this increased cost was due to the change in the scope of work is already captured within the Stormwater Division’s Budget. City Staff is working to prevent this issue in the future.
While although City Council Approved the 10% project contingency in December, a resolution was not attached to Agenda 19-622. Attached is a Resolution so that the 15% contingency, if approved, can be done so by Resolution.
STRATEGIC PLAN CONNECTION:
Repairing and lining these stormwater pipes will help eliminate potential flooding and subsidence issues.
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? N/A
(Approved by Council 12/11/19)
Amount Requested $106,739
Account Number 001-3570-538.46-00
Account Name Repairs and Maintenance
(Project Contingency Approved by Council 12/11/19)
Amount Requested $10,673.90
Account Number 001-3570-538.46-00
Account Name Repairs and Maintenance
Additional Contingency needed $5,336.95
If a P.O. Change Order is involved please complete the following:
Change Order Amount $16,010.85
Original Purchase Order 75926
Original P.O. Amount $106,739.00
Total project budget with 15% Contingency $122,749.85
PREVIOUS ACTION:
City Council has approved Fiscal Year 2020 pipe relining with Granite Inliner on December 11, 2019.
RECOMMENDED MOTION:
Recommendation
Approve a Resolution increasing the contingency for the Barbara Jenkins Street relining of various sized pipes from 10% to 15%, for a total project authorization of $122,749.85 and approve City Manager authority to approved related Change Orders.