CITY COUNCIL AGENDA ITEM
Memo Date: June 15, 2020
Agenda Date: July 8, 2020
Prepared By: Heath Hancher, Purchase & Contracts Manager
Through: Rebecca Bowman, Finance Director
Requested Action:
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Approval for the City to enter a Cooperative Purchasing (CoOp) Agreement by and between Prince William County Public Schools, Contract No. R-BB-19002 and CINTAS Uniform Rental Services to reoutfit City Employees with new uniforms, laundering and rental services, pending the Approval of the FY 2021 Budget.
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BACKGROUND:
The City has utilized Unifirst Uniform Rental services since 2013 providing uniform rental, laundering and direct purchase options to uniformed City employees. Over the course of seven (7) years the quality of services has drastically decreased, thus dramatically impacting the uniform's appearance through lack of replacement, poor laundering, lost uniforms and failing to adhere to the Sourcewell (NJPA) Agreement 062415. Employees have experienced lost uniforms, poor laundering and damaged returns through route delivery / pick-up with no resolution of the noted deficiencies. Purchasing Division worked closely with each Department identifying the issues and made several attempts to resolve through the vendor, Unifirst, in order to correct noted shortcomings to no avail as systemic issues continue with no improvement. Due to the poor performance and lack of improvement of services, other source options for uniform rental services were sought.
In attempt to provide uniformed employees with a dependable vendor, reliable contracted services and quality uniforms; Staff seeks approval to enter into a CoOp through the Prince William County Public Schools, Contract No. R-BB-19002; contracting with CINTAS Uniform Corporation for the rental, laundering and direct purchase option of uniforms and ancillary clothing articles. By entering into this CoOp, the City will benefit from a nationally awarded vender, reliable services and length of contract...
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