CITY COUNCIL AGENDA ITEM
Memo Date: September 11, 2020
Agenda Date: September 23, 2020
Prepared By: Christi Grant, Staff Accountant
Through: Rebecca Bowman, MBA, CGFO, CGFM, Finance Director
Requested Action:
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Authorize the City Manager to approve the annual purchase orders for electrical utilities as they relate to electrical consumption only and Verizon for the Police Department for FY2021.
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BACKGROUND:
The City uses Florida Power & Light and Duke Energy for its electrical utilities. The City is billed for actual consumption of electrical services similar to a resident being billed for electrical utility services. In some cases, the annual amount budgeted for each division exceeds the City Manager's purchasing authority ($50,000). In order to ensure the operational needs of the City are met, staff is requesting City Council to authorize the City Manager to approve all electric utility purchase orders as they relate to electric consumption only for FY2021, allowing for increases to the purchase orders as required to pay electric bills, providing that the increase does not cause a departmental operating budget to exceed the appropriated amount.
The City also utilizes the State of Florida contract related to cellular and data services. Within the Police Department, it is anticipated that the annual amount will exceed the City Manager's purchasing authority. City staff is requesting City Council to authorize the City Manager to approve purchase orders as they relate to Verizon cellular and data services for consumption in FY2021 only, allowing for increases to the purchase orders as required to pay electric bills, providing that the increase does not cause a departmental operating budget to exceed the appropriated amount. Both the utility and data services are budgeted annually and should the budgeted amounts be exceeded, an item will be returned for City Council approval to increase the City Council authorization.
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