CITY COUNCIL AGENDA ITEM
Memo Date: September 14, 2020
Agenda Date: September 23, 2020
Prepared By: Frank Mirabito, Project Manager
Through: Bryant Smith III, P.E., CFM, Public Works Director/City Engineer
Requested Action:
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Approve the Third Amendment to Bid # B-19-05-COC, renewing the mowing contract to U.S. Lawns for the second and final one-year extension for contract mowing services from October 1, 2020 to September 30, 2021 for $117,300, and amending the Mowing Contract to U.S. Lawns for Fiscal Year 2021 Contract Mowing Services in the additional amount of $85,930 for additional areas due to the unavailability of the Inmate Work Squad, pending the Approval of FY2021 Budget. Authorize the City Manager to issue the purchase order.
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BACKGROUND:
Public Works is tasked with mowing and maintenance of various landscapes, medians, and rights of way and City owned property throughout the City Limits. The City has partnered with the Florida Department of Corrections to utilize an inmate work squad to effectively and efficiently maintain these areas in the past. Due to the current COVID-19 emergency, the City’s work squad has been placed on an indefinite hold. Unfortunately, the maintenance of these areas cannot be paused or placed on hold. Public Works is seeking to utilize our current contract mowing vendor, U.S. Lawns, to incorporate these areas previously maintained by the inmate work squad into the current mowing contract.
Should the inmate work squad become available again during the term of this contract; the inmate work squad will be deployed to the areas with the most need in an effort to beautify the City in these uncertain times.
STRATEGIC PLAN CONNECTION:
Contract mowing provides for effective and efficient mowing and maintenance of the city right of ways and other landscaping needs as necessary. This allows city staff to put their skills to better use in more specialized work throughout the city.
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? Choose an item.
Amount Requested $ 203,230.00
Account Number _001-3520-572.34-09
Account Name _Contract Mowing
PREVIOUS ACTION:
Council amended the contract to add areas formerly maintained by the Inmate Works Squad on June 10, 2020. Council renewed the Contract on November 13, 2019.
RECOMMENDED MOTION:
Recommendation
Approve the Third Amendment to Bid # B-19-05-COC, renewing the mowing contract to U.S. Lawns for the second and final one-year extension for contract mowing services from October 1, 2020 to September 30, 2021 for $117,300, and amending the Mowing Contract to U.S. Lawns for Fiscal Year 2021 Contract Mowing Services in the amount of $85,930 for additional areas due to the unavailability of the Inmate Work Squad, pending the Approval of FY2021 Budget. Authorize the City Manager to issue the purchase order.