CITY COUNCIL AGENDA ITEM
Memo Date: September 16, 2020
Agenda Date: September 23, 2020
Prepared By: Heath Hancher, Purchasing Manager
Through: Rebecca Bowman, Finance Director
Requested Action:
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Approve change order adding additional funds to Blanket PO#75715 for the purpose of making sole source purchases of Neptune Water Meters and related hardware from Sunstate Meter & Supply Inc for the remaining FY20.
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BACKGROUND:
The City currently uses Neptune water meters and related hardware in the utility infrastructure. The City previously piggybacked from the Manatee County contract for the purchase of the meters. It has been determined that the City is no longer able to utilize the Manatee County piggyback contract that was previously used. Sunstate Meter & Supply, Inc. is the only authorized dealer of Neptune meters and related hardware in the state of Florida. Staff was able to negotiate a beneficial pricing structure for purchase of water meters from Sunstate Meter & Supply that will be in effect through August 16, 2021.
On November 13, 2019, City Council approved a blanket purchase order with Sunstate Meter & Supply, Inc. for water meter purchases up to the budgeted amount of $750,000. Due to the quantity of meters/registers withdrawn from the warehouse to support the radio read meter installation program, purchases exceeded the approved amount. Additional funds were later requested in the amount of $300,000 and approved by City Council on June 24, 2020 for the purchase of water meters and related parts from Sunstate Meter & Supply bringing the account to date totaling $1,050,000 for FY20.
Staff is requesting approval for an additional $3,546.92 of funds to be applied toward the purchase of meters and related hardware required for the remaining FY20. The meters will be purchased through the City's warehouse and held in inventory until they are installed.
Ultimately, the meters will be expensed to the WFO Repairs and Maintenance Account No....
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