CITY COUNCIL AGENDA ITEM
Memo Date: October 20, 2020
Agenda Date: November 10, 2020
Prepared By: Katherine Ennis, P.E., Utilities Deputy Director
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
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To Award RFQ Q-20-11-COC to Integrated Fire and Security Solutions in the Amount of $2,378,456; To Approve a Resolution Authorizing the City Manager to Approve Change Orders and Other Related Purchases in an Amount Not To Exceed $237,845 (10% of the contract amount) for a Total Project Cost of $2,616,301; To Authorize the City Manager to Negotiate and Execute the Agreement with the Recommended Contractor End
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BACKGROUND:
The security system project encompasses an integrated system that involves multiple facilities. Included in the project are numerous equipment improvements. Details are exempt from public records and public meeting disclosure pursuant to Section 119.0713(5) and Section 286.0113, Florida Statutes.
This project was identified as one of the projects to be funded with Series 2018B Bond dollars.
On February 10, 2020, Purchasing published three hundred and thirty seven (337) notifications to bid, zero (0) supplemental suppliers and received one (1) response from nineteen (19) plan holders for this RFQ.
March 11, 2020, Statements of Qualifications were received from Integrated Fire and Security Solutions (IFSS), Fort Myers, Florida. The RFQ review committee consisting of Katie Ennis, Kevin Joseph and Troy Howell met on June 10, 2020 and after evaluation of the submittal, IFSS was found to be the most qualified, and only respondent for this project. IFSS also has prior experience with the City of Cocoa and our access controls security system.
On July 31, 2020, a request for quotation was sent to IFSS and their quotation was received by the City on September 9, 2020. City staff reviewed the quotation and recommend awarding the contract to IFSS in the amount of $2,378,456.
City staff is also requesting that City Coun...
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