CITY COUNCIL AGENDA ITEM
Memo Date: October 20, 2020
Agenda Date: November 10, 2020
Prepared By: Sean B. McFarland, Water Treatment Manager
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
title
To Approve Change Order #1 to FY20 P.O. 75893 with CE Power Solutions of Florida, Lakeland, Florida, for the re-mobilization and replacement of a Variable Frequency Drive (VFD) component not included in the Original Quote/Purchase Order; To Authorize the City Manager to Execute the Change Order.
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BACKGROUND:
The Dyal Ground Water Treatment Plant operates three (3) large transfer pumps which are used to pump/transfer treated water from the six multimedia filters to the two on-site five (5) million-gallon storage tanks.
On December 11, 2019, City Council approved Agenda Item 19-552 to replace Transfer Pump #3 Variable Frequency Drive component given the pump’s continuous operations. CE Power Solutions had to reschedule the installation and programming of the VFD because delays were incurred as a result of Dyal Plant personnel performing additional work to the pump’s electric motor.
This Change Order exceeds the original amount approved by council, $61,276, and will increase the cost of repair / replacement by $2,704.
Staff is requesting that City Council approve Change Order #1 to FY20 P.O. 75893 in the amount of $2,704 to include additional funds for the required re-mobilization and replacement.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? N/A
Amount Requested $2,704
Account Number 421-4020-536.46-00
Account Name Repairs & Maintenance
Source of Funds: Operating Revenue
Change Order Amount $2,704
Original Purchase Order 75,893
Original P.O. Amount $61,276
Total number of change orders to date 1
Total amount in change orders to date $2,704
PREVIOUS ACTION:
On December 11, 2019, City Council approved Bid Award No. B-20-05-COC to replace Transfer Pump #3 VFD with CE Power Solutions, LLC, Tampa, Florida, for the Dyal Water Treatment Plant.
RECOMMENDED MOTION:
Recommendation
To Approve Change Order #1 to FY20 P.O. 75893 with CE Power Solutions of Florida, Lakeland, Florida, for the re-mobilization and replacement of a Variable Frequency Drive (VFD) component not included in the Original Quote/Purchase Order; To Authorize the City Manager to Execute the Change Order.