CITY COUNCIL AGENDA ITEM
Memo Date: October 20, 2020
Agenda Date: November 10, 2020
Prepared By: Peter Davis, E.I., Associate Engineer I
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
title
To Approve an Interlocal Agreement (ILA) between the City of Cocoa and the City of Rockledge to Identify and Share Common Costs Associated with the Cocoa Utilities Project and Rockledge Pluckebaum Project, and to Coordinate and Cooperate the Design, Permitting, Bidding, and Installation under a Unified Joint Project End
body
BACKGROUND:
The City of Rockledge is planning to construct force main improvements within its city limits which consists of the installation of a new force main within and along Pluckebaum Road (Rockledge Pluckebaum Project). The City of Cocoa is planning water main improvements within Rockledge city limits which involves a water main extension within and along Pluckebaum Road (Cocoa Utilities Project). With both projects anticipated to take place within the same time period and location, Staff has coordinated with Rockledge to promote efficiency, prevent unnecessary duplication of effort, and further reduce inconvenience to the citizens of Rockledge and Cocoa water customers. By cooperating on the design, permitting, bidding, and installation of the Cocoa Utilities Project and the Rockledge Pluckebaum Project under a unified Joint Project.
Staff worked closely with the City Attorney to create an Interlocal Agreement (ILA) which allows both cities to identify and share common costs associated with the design, permitting, bidding, and installation of the Joint Project. A Shared Cost Memo requiring the signatures of the City Managers of Rockledge and Cocoa will be developed during the bidding phase and finalized upon receiving the construction bids. The costs described on the Shared Cost Memo will be split equally (50% each). Each party will be responsible for the costs associated with the design, permitting, and installation of their respective project. Cocoa will be responsible for the competitive bidding and contracting of the Joint Project, and Rockledge will have the right to provide comments to Cocoa before any bid is awarded to a contractor. Since there are two Engineers of Record for the Joint Project, Rockledge and Cocoa shall both be responsible for the construction management of the Joint Project.
Staff recommends approval of the Interlocal Agreement with Rockledge. Upon receiving final costs for the project, Staff will return to Council a Shared Cost Memo to authorize the expenditure of funds for the Joint Project.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? N/A
Amount Requested None at this time
Account Number 424-4055-536.63-00
Account Name Infrastructure
Source of Funds: Operating Revenue
PREVIOUS ACTION:
None
RECOMMENDED MOTION:
Recommendation
To Approve an Interlocal Agreement (ILA) between the City of Cocoa and the City of Rockledge to Identify and Share Common Costs Associated with the Cocoa Utilities Project and Rockledge Pluckebaum Project and to Coordinate and Cooperate the Design, Permitting, Bidding, and Installation under a Unified Joint Project.