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File #: 20-771    Version: 1 Name:
Type: Contract Status: Consent Agenda
File created: 10/28/2020 In control: City Council
On agenda: 11/10/2020 Final action:
Title: Approve participation in Cooperative Purchase Agreement utilizing Sourcewell Contract #120716-NAF, 060920-NAF and the Florida Sheriffs Association Contract FSA20-VEH18.0 for the purchase of vehicles and equipment through Alan Jay Fleet and Nextran Truck Center. Authorize the City Manager to sign the New Standard Form for New Piggyback Contract and extension renewals. Approve Resolution Amending the FY21 Budget BAF# 21-025-T, through the use of General Fund Contingency, for the additional cost to purchase Seven (7) Police Hybrid Patrol vehicles. Approve A Resolution Amending the FY21 Budget BAF# 21-024-T for the VAC-CON retrofit and Exemption to Competitive Purchase to Southern Sewer of Orlando
Attachments: 1. 2100 Cocoa Police-COCOA, CITY OF-K8A_28019-3_Quote.pdf, 2. 3510 PW St MIni contractors dump TRK-COCOA, CITY OF-F5G 660A_28020-3_Quote.pdf, 3. NEW VACCON STORM WATER.pdf, 4. Vac-Con Sole Source 3 Locations 10.05.20.pdf, 5. ECP_SOUTHERN SEWER_VACCON_$75000.00_PW-FLEET10-15-20.pdf, 6. 3570 PWSW VACCON CC - FSA QUOTE G SERIES.pdf, 7. Cocoa Remount Vac-Con Body Quote (Oct 12 2020).pdf, 8. 4010 Water Admin Lab VAN -COCOA, CITY OF-S7E_26924-4_Quote.pdf, 9. 4025 Water Crew trk with air compressor -COCOA, CITY OF-W5G 660A_28021-5_Quote.pdf, 10. 4025 Water Crew Truck -COCOA, CITY OF-W5G 660A_28171-1_Quote.pdf, 11. 4025 Water hydrant service TRK -COCOA, CITY OF-F4G 650A_28022-3_Quote.pdf, 12. 4120 Sellers Plant Electrician VAN-COCOA, CITY OF-R1Y 101A 130_27939-3_Quote.pdf, 13. CITY OF COCOA 2021 NEW VEHICLE NEEDS SUMMARY.pdf, 14. 1515 Meter Reader COCOA, CITY OF-31111_25159-4_Quote.pdf, 15. FSA_Terms__Conditions.pdf, 16. Standard Form for New Piggyback_Contract No. FSA20-VEH18.01_Heavy Trcuks.pdf, 17. Budget Resolution FY 2021.pdf, 18. BAF 21-025-T-PD-PD Vehicle (11-10-20) 20-771.pdf, 19. BAF 21-024-T-PW-3570 Purchase VacCon (11-10-20) 20-771.pdf
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CITY COUNCIL AGENDA ITEM

Memo Date: October 28, 2020
Agenda Date: November 10, 2020
Prepared By: Tony Jones, Fleet Manager
Through: Bryant Smith III, P.E., CFM Public Works Director/City Engineer
Requested Action:
title
Approve participation in Cooperative Purchase Agreement utilizing Sourcewell Contract #120716-NAF, 060920-NAF and the Florida Sheriffs Association Contract FSA20-VEH18.0 for the purchase of vehicles and equipment through Alan Jay Fleet and Nextran Truck Center.

Authorize the City Manager to sign the New Standard Form for New Piggyback Contract and extension renewals.

Approve Resolution Amending the FY21 Budget BAF# 21-025-T, through the use of General Fund Contingency, for the additional cost to purchase Seven (7) Police Hybrid Patrol vehicles.

Approve A Resolution Amending the FY21 Budget BAF# 21-024-T for the VAC-CON retrofit and Exemption to Competitive Purchase to Southern Sewer of Orlando...End

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BACKGROUND:

The City of Cocoa's Capital Improvement Program implements a systematic replacement of vehicles and equipment to minimize maintenance costs and downtime. This process also increases safety, reliability, and operational efficiencies.

Through the CIP Budget process for FY-2021, Fifteen vehicles were funded for replacement over five Departments and Divisions and one new vehicle for the Sellers Reclamation Facility.

During the FY-2021 vehicle specification and quotation process, an increase in pricing for vehicles and equipment was needed to convert the seven Ford Hybrid PPV into Patrol Vehicles. The original budget was $45,500 per patrol vehicle for a total budget of $318,500. However, the new quote is $50,524 per vehicle for a total purchase cost of $353,668. This creates a budget deficit of $35,168. Agenda 20-753 (VOCA GRANT) BAF # 21-027-T allows the use of the funds from the VOCA Grant Vehicle, which will not be purchased this year, in the amount of $24,742 be allocated to the patrol cars budget and BAF# 21-025-T i...

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