CITY COUNCIL AGENDA ITEM
Memo Date: February 3, 2021
Agenda Date: February 23, 2021
Prepared By: Tony Jones, Fleet Manager
Through: Bryant Smith III P. E., Public Works Director / City Engineer
Requested Action:
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Approve to piggyback the General Services Administration (GSA) Contract #GS-35F-327GA for Cloud Base Vehicle GPS location service with Samsara Networks Inc. for the contract period of March 28, 2017 through March 27, 2022. Authorize the City Manager to execute the standard piggyback form and a Multi-Year Users License Agreement with Samsara Networks Inc.
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BACKGROUND:
For the last three years, the City of Cocoa has been using a web-based vehicle Global Positioning System (GPS) fleet tracking software from Samsara Networks Inc. The City has 229 units deployed across 16 Department / Divisions. This software provides live vehicle and equipment tracking, vehicle telemetric and powertrain data, and GPS locations. These modules directly interface with the vehicle powertrain control module or PCM with internal cellular Wi-Fi, Bluetooth and GPS4 technology. This allows Cocoa Fleet to get real-time vehicle system monitoring, engine diagnostic, powertrain system failure alerting, live fault code alerting and pre-trouble codes before the driver is alerted by the check engine light. The in-vehicle unit allows the vehicle to integrate the following: e-logs, drive sensors, and dash cams. The software provides automatic and manual reports of vehicle health, fuel consumption, idle time, driver safety, and over 100 other reports. The addition of the software has provided an enhanced management tool for accountability and has become a component of daily operations for many department/divisions.
The current user agreement expired on December 30, 2020. Samara changed their business platform and there is no charge for the upgraded hardware. There is a charge of $23 per month per vehicle gateway to give all users access to the cloud-based applicati...
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