CITY COUNCIL AGENDA ITEM
Memo Date: August 19, 2021
Agenda Date: September 14, 2021
Prepared By: Tony Jones, Fleet Manager
Through: Bryant Smith III, P.E., CFM Public Works Director/City Engineer
Requested Action:
title
Approve a Change Order to Purchase Order Number 77665 in the amount of $54,182 to Southern Sewer Equipment and Sales Inc. for the Stormwater Vac-Con cab and chassis replacement and vehicle repairs.
End
body
BACKGROUND:
The Stormwater Division previously issued a purchase order to Southern Sewer Equipment and Sales for the replacement of the cab and chassis on the Stormwater Vac-Con vehicle. During the transition of the Vac-Con body to the new cab and chassis, multiple issues were found that need repairs for this vehicle to prolong its existing service life. Many of these repairs need to be performed by a specialized shop related to the Vac-Con equipment. Southern Sewer Equipment and Sales is the only certified Vac-Con dealer in this area that can coordinate these critical repairs with the manufacturer. There is currently not enough budget in account # 423-3570-538.64-00 Machinery & Equipment for these additional costs. Budget transfers will be done with the August budget cleanup to provide the necessary budget.
STRATEGIC PLAN CONNECTION:
None.
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? Choose an item.
Change Order Amount $54,182
Original Purchase Order 77665
Original P.O. Amount $75,000
For this Agenda Item note Prior Change Order Information:
Total number of change orders to date 0_
Total amount in change orders to date _$0
PREVIOUS ACTION:
At the November 10, 2021 City Council Meeting, City Council approved participation in Cooperative Purchase Agreement utilizing Sourcewell Contract #120716-NAF, 060920-NAF and the Florida Sheriffs Association Contract FSA20-VEH18.0 for the purchase of vehicles and equipment through Alan Jay Fleet and Nextran Truck Center.
RECOMMEN...
Click here for full text