CITY COUNCIL AGENDA ITEM
Memo Date: August 14, 2014
Agenda Date: September 28, 2021
Prepared By: Tony Jones, Fleet Manager
Through: Bryant Smith III, P.E., CFM Public Works Director / City Engineer
Requested Action:
title
Approve and authorize the City Manager to execute a Changer Order to the Space Coast Auto Supply Purchase Order #77828 for the NAPA IBS Operational Services and Inventory Management Solutions.
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BACKGROUND:
The City of Cocoa Fleet Management Division utilizes NAPA Integrated Business Solutions (IBS) for vehicle and equipment parts acquisitions as well as Operational Services and Inventory Management Solutions (O&M). A blanket Purchase Order (77828) was issued for the O&M expenses for FY-2021. There have been several unforeseen major repairs to vehicles and equipment throughout the fiscal year, putting more demand through this O&M service. These unforeseen repairs, coupled with the continued price increases on parts have significantly increased the average monthly spending related to parts and O&M. An additional $11,476 is needed to cover expenditures for the reminder of FY-2021. A budget transfer that is within the City Manager's approval authority will be done to provide adequate funding in the Fleet 001-3540-519.34-00 Contractual Services account in this same amount.
Expenses
Management Fee
PO Amount
$69,000
$48,000
Remaining
$2,455
-$2,030
Projected
$72,594
$54,579
Average
$6,050
$4,548
Cal Year
Month
Expenses
Management Fee
2020
Oct
$7,336
$4,328
2020
Nov
$5,630
$4,240
2020
Dec
$5,451
$3,512
2021
Jan
$5,736
$3,186
2021
Feb
$5,920
$5,076
2021
Mar
$5,833
$6,282
2021
Apr
$5,988
$5,578
2021
May
$7,379
$4,506
2021
Jun
$5,686
$4,452
2021
Jul
$5,707
$4,628
2021
Aug
$5,878
$4,243
2021
Sep
STRATEGIC PLAN CONNECTION:
BUDGETARY IMPACT:
Budgeted Yes
If not budgeted, is amendment/transfer attached? Choose an item.
If a P.O. Change Order is involved please complete the following:
Change Order Amoun...
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