CITY COUNCIL AGENDA ITEM
Memo Date: August 25, 2022
Agenda Date: September 27, 2022
Prepared By: Shawny Weston, Contract Technician
Through: Bryant Smith III, P.E., CFM, Public Works Director
Requested Action:
title
To Approve Bid No. CS22-10-COC, Preventive Elevator Maintenance to Sapphire Elevator, Cape Canaveral, FL for Preventive Elevator Maintenance; To Approve a Multi-Year Contract with the option of two 12-month extensions, for a total of five (5) years, pending the approval of future budgets; To Authorize the City Manager to Execute the Contract, extensions, and amendments. End
body
BACKGROUND:
Preventive Elevator Maintenance was quoted out on VendorLink on July 13, 2022 through August 3, 2022.
Public Works staff request Council approval of a Multi-year contract for Bid # CS22-10-COC to Sapphire Elevator, Cape Canaveral, FL for Preventative Elevator Maintenance at the six (6) elevator locations throughout the City. This is a multi-year contract that begins on October 1, 2022 through September 30, 2025, plus two additional 12-month extensions, for a total of five (5) years.
The award of this multi-year contract is pending until final approval of the City’s budget in each fiscal year. The fiscal years include FY2023, FY2024, FY2025, FY2026 and FY2027.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
This is a Multi-Year Contract
Budgeted Yes
FY2023 October 1, 2022 through September 30, 2023
Amount Requested $5280.00
Account Number 001-3560-519.34-00
Account Name Contract Services
Amount Requested $1320.00
Account Number 421-4020-536.34-00
Account Name Contract Services
Amount Requested $1320.00
Account Number 421-4025-536.34-00
Account Name Contract Services
FY2024 October 1, 2023 through September 30, 2024
Amount Requested $5280.00
Account Number 001-3560-519.34-00
Account Name Contract Services
Amount Requested $1320.00
Account Number 421-4020-536.34-00
Account Name Contract Services
Amount Requested $1320.00
Account Number 421-4025-536.34-00
Account Name Contract Services
FY2025 October 1, 2024 through September 30, 2025
Amount Requested $5280.00
Account Number 001-3560-519.34-00
Account Name Contract Services
Amount Requested $1320.00
Account Number 421-4020-536.34-00
Account Name Contract Services
Amount Requested $1320.00
Account Number 421-4025-536.34-00
Account Name Contract Services
FY2026 October 1, 2025 through September 30, 2026
Amount Requested $5280.00
Account Number 001-3560-519.34-00
Account Name Contract Services
Amount Requested $1320.00
Account Number 421-4020-536.34-00
Account Name Contract Services
Amount Requested $1320.00
Account Number 421-4025-536.34-00
Account Name Contract Services
FY2027 October 1, 2026 through September 30, 2027
Amount Requested $5280.00
Account Number 001-3560-519.34-00
Account Name Contract Services
Amount Requested $1320.00
Account Number 421-4020-536.34-00
Account Name Contract Services
Amount Requested $1320.00
Account Number 421-4025-536.34-00
Account Name Contract Services
Total Cost for the Multi-Year Contract: $39,600.00
PREVIOUS ACTION:
N/A
RECOMMENDED MOTION:
Recommendation
To Approve Bid No. CS22-10-COC, Preventive Elevator Maintenance to Sapphire Elevator, Cape Canaveral, FL for Preventive Elevator Maintenance; To Approve a Multi-Year Contract with the option of two 12-month extensions, for a total of five (5) years, pending the approval of future budgets; To Authorize the City Manager to Execute the Contract, extensions, and amendments.